Legal Receptionist

Job Summary

We are seeking a Legal Support Services Specialist for a contract and temporary opportunity in Palo Alto, CA. This temp-to-hire role is ideal for a detail-oriented office services professional who enjoys supporting a fast-paced, professional workplace and providing high-quality service to internal teams and executive-level users.

In this role, you will help keep daily office operations running smoothly by supporting document production, mail services, shipping and receiving, conference room setup, supply management, and general onsite service needs. The work environment is professional, team-oriented, and service-driven, with an emphasis on reliability, clear communication, and responsive support. This is a strong opportunity for someone who values stability, hands-on work, supportive leadership, and the potential to grow into a long-term role based on performance.

Key Responsibilities

- Operate high-volume copying, scanning, and printing equipment to support business and legal document needs.
- Handle mail distribution, shipping, receiving, filing, archiving, and confidential document processing.
- Maintain office equipment by completing basic troubleshooting, clearing paper jams, and supporting routine service needs.
- Support conference room setup, supply inventory, service logs, and general office services.
- Perform light facility support tasks while maintaining a clean, organized, and professional workplace.
- Deliver timely, customer-focused support to internal staff and executive-level users in a fast-paced environment.

Compensation and Benefits

- Pay Rate: $23.00 per hour.
- Schedule: Monday through Friday, 10:00 AM to 7:00 PM.
- Job Type: Contract / Temporary, temp-to-hire.
- Location: Palo Alto, CA.
- Opportunity may offer potential for extension or conversion based on performance.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additional Skills

Required Qualifications and Skills

- Operate onsite office services functions, including copy, scan, print, mail, shipping, receiving, and document handling.
- Support daily workplace operations through conference room setup, supply tracking, filing, archiving, and light facility support.
- Maintain service quality by completing tasks accurately, meeting deadlines, and assisting internal staff professionally.
- Troubleshoot basic office equipment issues and help ensure smooth daily workflow.

- High school diploma or GED required.
- 1 to 2 years of related experience in office services, administrative support, business support, or a similar role.
- Strong customer service, communication, and interpersonal skills.
- Ability to multitask, prioritize responsibilities, and work independently in a fast-paced professional office environment.
- Ability to lift up to 30 lbs.
- Basic knowledge of copiers, scanners, printers, and general office equipment preferred.
- Familiarity with shipping, receiving, mailroom, or document services processes is helpful.

Preferred Qualifications

- 2 or more years of legal industry, law firm, business center, or professional services office experience.
- Experience handling confidential documents in a legal, corporate, or executive support environment.
- Prior experience supporting senior leaders, attorneys, or executive-level users.
- Working knowledge of high-volume print, scan, copy, mailroom, and document production workflows.