Executive Assistant & Office Manager

The Zeiterion (The Z) is a nonprofit organization with a mission to steward our historic theater as a gathering place for performing arts experiences where learning, connection, and creative expression thrive. Our work is guided by five core values: Imagination, Connection, Equity, Transparency, and Discovery. These values inform how we deliver on our mission and how we work together every day.

We are committed to cultivating a workplace where all individuals feel respected, valued, and are encouraged to contribute. As a team member, you?ll be part of a culture that supports creativity, collaboration, continuous learning, and inclusion. Learn more here:

Position Summary

The Executive Assistant & Office Manager will be responsible for the day-to-day operations of The Z?s administrative offices and provides direct support to the CEO. This role is responsible for coordinating internal administrative systems, managing organizational logistics, and serving as the central point for office-wide needs. Acting with confidentiality, a high degree of discretion and professionalism, the role ensures seamless execution of executive functions, contributes to a well-functioning workplace, and enables senior leadership to focus on strategic priorities. This role plays a key part in advancing our mission and contributes to a supportive, inclusive, and imaginative work environment. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative, fast-paced performing arts environment.

Qualifications

Required:

Strong organizational and time management skills

Excellent verbal and written communication skills

Calendar and scheduling software proficiency

Experienced with Office 365 programs

Ability to work independently and quick problem-solving

Customer Service and interpersonal skills

Able to learn and adapt new programs/software as needed

High level of discretion and professionalism

Preferred:

Experience with board or executive support

Experience with tech and equipment maintenance

Experience in entertainment/events industry

In addition to English, multilingual Spanish, Portuguese, Kriolu (Cape Verdean Creole), Haitian Creole, or K?iche.

What We're Looking For

In addition to relevant experience, we?re looking for a colleague who:

Brings a spirit of curiosity, creativity, and openness

Communicates with clarity, honesty, and care

Thrives in a collaborative, relationship-centered team

Shares our commitment to equity, inclusion, and anti-racism

Is excited to learn, grow, and imagine new ways forward