Grants Administrator

• One Full-time Vacancy: 40 hours
• Monday through Friday from 8:30 a.m. 4:30 p.m.
• Temporary position until December 31, 2026
• Grade G; Hourly Rate Range: $28.19 $36.99
• Anticipated Hiring Hourly Rate range: $28.19 - $31.89

DEFINITION
Position is responsible for assisting in the administration of the citys COVID-19 Economic Recovery and Reimbursement Response, including assisting with the application, administration, reporting and reimbursement processes associated with Federal Emergency Management Agency (FEMA) COVID-19 funding; Coronavirus Aid, Relief and Economic Security (CARES) Act funding; American Rescue Plan Act (ARPA) and other related grants awarded to the City.

ESSENTIAL FUNCTIONS

• Handles financial management of FEMA, CARES, ARPA and other federal grants, including but not limited to ensuring expenditures are consistent with grant contracts and federal regulations
• Manages the financial aspects of all FEMA, CARES, ARPA and other COVID relief programs including but not limited to tracking expenditures, processing accounts payable, preparing documentation for reimbursements and future auditing, and ensuring compliance with funding regulations
• Responsible for all financial reporting using various financial software systems
• Prepares bill warrants and processes payments to vendors
• Prepares contracts and amendments as needed
• Manages reconciliation of all grant accounts and prepares requests for funding and reimbursement to the City
• Works with grant recipients to advance projects
• Provides up to date financial information to the Director and Mayor to ensure advancement of the Mayors priorities relative to discretionary spending.
• Assists with annual outside audit of City.
• Attends frequent webinars to stay updated on FEMA, CARES and ARPA changes
• Posts relevant documents to website and prepares statistical reports
• Assists, responds to, and services all visitors to Mayors office. Responsible for the resolution of every constituent need to its conclusion.
• Answers the general Mayors Office phone line, provides information, answers questions, acts as a sounding board to constituents, and connects them with services to the point of resolution.
• Performs similar or related work as required
• Assists and collaborates with the Mayoral Assistant duties as assigned.

SUPERVISION RECEIVED
Under general direction, employee plans and prioritizes the majority of work independently, in accordance with standard practices. Employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with supervisor.

COMPLEXITY
The work consists of a variety of duties which generally follow standardized practices, procedures, regulations or guidelines. The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation.

NATURE AND PURPOSE OF CONTACTS
Relationships are constantly with co-workers, vendors, the public, groups and/or individuals, and service recipients and employees of state and federal governments. The employee serves as a spokesperson or recognized authority of the organization in matters of substance or considerable importance, including departmental practices, procedures, regulations or guidelines.

CONFIDENTIALITY
The employee has access to sensitive and confidential information in the performance of their duties.

EDUCATION AND EXPERIENCE
Bachelors degree in accounting, finance, business or a related field and more than one year, up to and including three years, of experience with Federal grants, accounting, and Munis or other financial software systems in a municipal setting, or any equivalent combination of education and experience, required.

KNOWLEDGE, ABILITY, AND SKILLS
Knowledge: Knowledge of office practices and procedures; knowledge of accounting and budgeting practices and procedures; knowledge of federal regulations relating to grants; knowledge of the workings of municipal government.
Abilities: Ability to work independently in formulating decisions, interpreting policies and procedures; ability to complete multiple tasks and set priorities; ability to produce accurate reports and pay attention to detail; ability to maintain objectivity and fairness in dealing with people.
Skills: Skilled in establishing and maintaining positive interpersonal relationships; skilled in using various computer software programs including, but not limited to, Word, Excel, and Munis; verbal and written communication skills.

WORK ENVIRONMENT
The work is performed in an office environment.

PHYSICAL, MOTOR, AND VISUAL SKILLS
Physical Skills
The work involves physical skills typical of an office environment, including sitting, standing, walking and stooping. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.
Motor Skills
The work may require motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.
Visual Skills
Essential position functions require ability to routinely read documents for general understanding and analytical purposes and ability to view a computer monitor.

~ Equal Opportunity Employer ~