District Student Enrollment and Educational Records Administrative Assistant (996)

Location: Central Office & Special Education Department Office at Sanford High School

Position Summary The Sanford School Department is seeking a detail-oriented and organized Administrative Assistant to support student enrollment and special education services. This position plays a critical role in maintaining accurate student records and ensuring a smooth enrollment experience for families throughout the school year.

Primary Responsibilities

• Manage the student enrollment process for new and returning students, including collecting, verifying, and maintaining enrollment documentation
• Assist families with the enrollment process, providing clear guidance and support
• Maintain accurate and up-to-date student records in compliance with state and federal regulations
• Support the Special Education department with enrollment documentation, records management, and filing
• Assist in the organization of Individualized Education Program (IEP) records and related documents
• Ensure confidentiality and proper handling of all student records in accordance with FERPA guidelines
• Communicate effectively with parents, guardians, school staff, and outside agencies
• Respond to records requests from families, schools, and authorized agencies in a timely manner
• Perform general administrative duties including answering phones, managing correspondence, and data entry

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred
• Prior experience in a school or office setting preferred
• Knowledge of special education processes and terminology a plus
• Proficiency in Microsoft Office and student information systems
• Strong organizational and communication skills
• Ability to handle sensitive and confidential information with discretion
• Bilingual candidates are encouraged to apply

Work Schedule This is a full-year position following the district's administrative calendar.

Salary & Benefits Salary is commensurate with experience. Benefits include health insurance, paid leave, and retirement plan in accordance with Sanford's Administrative Assistant Collective Bargaining Agreement.