Office Administrator / Bookkeeper

Job Summary

We are seeking an experienced Office Administrator / Bookkeeper for a direct hire opportunity in Buena Park, CA. This role is ideal for a detail-oriented accounting and administrative professional who enjoys managing day-to-day bookkeeping functions while also supporting general office operations.

The Office Administrator / Bookkeeper will play an important role in keeping financial records accurate, vendor and customer accounts current, and office processes running smoothly. This position offers the opportunity to contribute to a stable manufacturing environment where organization, confidentiality, communication, and follow-through are highly valued.

This is a great opportunity for someone who enjoys variety in their work, takes pride in accuracy, and wants to be part of a collaborative team with supportive leadership and a professional workplace culture.

Key Responsibilities

- Prepare customer invoices, process vendor invoices, record customer payments, and maintain accurate accounting records in QuickBooks.
- Manage accounts receivable activity, including payment terms, credit memos, credit references, collections, and customer credit holds.
- Perform expense posting, sales tax reporting, monthly account reconciliations, bill payments, and related bookkeeping tasks.
- Assist with bi-weekly payroll reports, payroll journal entries, audits, and required financial reporting.
- Support daily office administration, including calendars, phone coverage, office supply inventory, and general administrative coordination.
- Assist HR with employee onboarding, medical insurance administration, and 401(k) administration support.

Compensation and Benefits

- Salary Range: $52,000 to $56,500 per year.
- Job Type: Direct Hire.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage customer invoicing, vendor invoice processing, payment posting, and general bookkeeping in QuickBooks.
- Support accounts receivable, collections, credit holds, and customer account maintenance.
- Complete monthly reconciliations, sales tax reporting, expense posting, and bill payment processing.
- Provide office administrative support, including calendars, phones, supplies, onboarding assistance, and benefits administration support.

- 3-5 years of previous related bookkeeping, office administration, accounting support, or similar experience.
- Proficiency with QuickBooks and Microsoft Office Suite.
- Strong understanding of invoicing, accounts payable, accounts receivable, reconciliations, and general ledger support.
- Strong organizational skills with excellent attention to detail and accuracy.
- Ability to prioritize tasks, manage deadlines, and work independently.
- Professional communication, customer service, and follow-up skills.
- Ability to handle confidential information with discretion.

Preferred Qualifications

- Experience supporting accounting functions in a manufacturing, distribution, or similar business environment.
- Experience assisting with payroll reports, payroll journal entries, audits, or benefits administration.
- Familiarity with sales tax reporting, customer credit references, and collection cycles.