Administrative Coordinator

Beacon Hill Associates is seeking an Administrative Coordinator to support a professional office environment through front desk operations, executive support, office administration, and organizational coordination. This is an excellent opportunity for a early-career administrative professional looking to grow within a collaborative organization that values professionalism, customer service, and attention to detail.

• Hours: Monday-Friday, 8:30 AM - 5:00 PM
• Pay Rate: $21.63-$23.08/hour
• Start Date: ASAP
• Work Environment: Fully onsite during the first 90 days, transitioning to a hybrid schedule thereafter
• Parking: Free onsite parking
• Travel: Occasional travel may be required for meetings, conferences, or special events
• Equipment: Provided onsite

The Administrative Coordinator serves as a central point of contact for office operations, visitor management, executive support, communications, mail services, inventory management, and administrative projects. This role supports multiple departments while helping ensure the office operates efficiently and professionally. The position requires strong organizational skills, discretion, flexibility, and a customer-focused mindset.

• Manage the front desk and serve as the first point of contact for visitors and guests.
• Monitor and respond to shared organizational email inboxes.
• Manage incoming and outgoing mail, shipments, and package tracking.
• Coordinate office supplies and inventory management.
• Assist with office setup, organization, and operational projects.
• Support office opening and closing procedures as needed.

• Provide administrative support to senior leadership, including scheduling, correspondence, presentations, and meeting preparation.
• Coordinate meeting logistics, agendas, materials, and follow-up communications.
• Assist with travel arrangements, hotel bookings, and event coordination.
• Support special projects and organizational initiatives.

• Assist with onboarding preparation for new hires.
• Maintain confidential files, records, and documentation.
• Support internship and employee engagement programs.
• Assist with various administrative functions related to organizational operations.

• Coordinate logistics for meetings, conferences, volunteer visits, and special events.
• Prepare materials and resources for organizational programs.
• Support communication and administrative needs across multiple departments.

• Administrative professional seeking a long-term opportunity in a collaborative and professional office environment.
• Associate degree preferred or equivalent combination of education and experience.
• Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and mail merge functions.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• High level of professionalism and confidentiality.
• Ability to manage multiple priorities and deadlines.
• Customer-service oriented with a positive and flexible attitude.
• Valid driver's license and reliable transportation required.
• Ability to lift and move items up to 50 pounds.
• Comfortable working in both a desk-based and active office environment, including frequent stair usage.
• Experience with membership organizations, volunteer organizations, or collegiate organizations is a plus.
• Adaptable, dependable, and eager to contribute to a team-oriented workplace.

If you are a detail-oriented administrative professional looking to launch your career in a dynamic and supportive environment, apply with Beacon Hill Associates today.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)