Records Clerk

Job Summary

We are seeking a detail-oriented Records Clerk for an onsite contract-to-hire opportunity in Stamford, CT. This role is ideal for an organized administrative professional with experience in records management, filing, mailroom support, reception, and office operations.

The Records Clerk will support a professional office environment where accuracy, responsiveness, and strong customer service are essential. This opportunity offers the chance to join a stable, team-oriented workplace with supportive leadership, clear procedures, and the potential for long-term employment based on performance and business needs. Candidates who enjoy structured work, problem-solving, and helping internal teams access important information efficiently will be well positioned for success.

Key Responsibilities

- Perform records management activities, including searching, retrieving, tracking, delivering, filing, interfiling, and shelving records according to established procedures.
- Receive, review, classify, code, enter, and maintain records in the records management system with a high level of accuracy.
- Prepare new files, generate labels and barcodes, scan records, save images, and process records for inactive storage.
- Support legal hold, records retention, records destruction projects, database queries, reporting, and special assignments as needed.
- Monitor and respond to records management email and voicemail requests while providing excellent service to internal clients.
- Assist with mailroom, reception, vendor communication, and general office support functions as needed.

Compensation and Benefits

- Pay Rate: $21.23 to $26.74 per hour.
- Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
- Work Arrangement: Onsite in Stamford, CT.
- Job Type: Contract-to-hire.
- Parking is provided.
- Potential for long-term employment based on performance and business needs.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage daily records management activities, including file retrieval, tracking, filing, scanning, and records system updates.
- Support records retention, legal hold, inactive storage, and records destruction processes.
- Provide internal customer service through records requests, email, voicemail, and office support needs.
- Assist with mailroom, reception, vendor coordination, and general administrative operations.

- High school diploma or equivalent required.
- 3 to 5 years of administrative, clerical, filing, records management, mailroom, reception, or general office support experience preferred.
- Strong Microsoft Office skills, including Excel, Word, Outlook, and Office 365.
- Familiarity with file room operations, records management procedures, data entry, and document handling.
- Strong typing, filing, organizational, and accuracy skills.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize work, adapt to changing priorities, and follow established procedures.
- Strong customer service, problem-solving, decision-making, and relationship-building skills.
- Ability to work independently and as part of a team with urgency, accountability, and professionalism.
- Ability to lift up to 50 pounds as needed.
- Ability to work in a professional office environment with occasional work in a records storage or warehouse setting.
- Ability to walk, stand, bend, reach, move records boxes, and handle carts or storage materials as required.

Preferred Qualifications

- Previous experience with records management systems, barcode labeling, scanning procedures, or offsite storage vendor coordination.
- Experience supporting legal hold, records retention, inactive storage, or records destruction processes.
- Prior experience in a professional office, corporate, legal, financial, healthcare, or regulated administrative environment.