Admin Assistant

Job Summary

We are seeking a highly organized and proactive Administrative Assistant for a direct hire opportunity in Burbank, CA. This full-time role supports the Executive Director and broader team within a mission-driven nonprofit environment focused on expanding access to quality music education.

This is an excellent opportunity for an administrative professional who enjoys variety, collaboration, and meaningful work. The Administrative Assistant will play an important role in daily office operations, executive support, communications, event coordination, and cross-functional administrative projects. The environment is supportive, team-oriented, and community-focused, offering the chance to contribute to a purpose-driven organization with positive leadership and strong values.

Key Responsibilities

- Support daily office operations, including scheduling, vendor coordination, records, supplies, and general administrative workflow.
- Assist the Executive Director with calendar management, meeting preparation, follow-ups, and internal coordination.
- Provide administrative support across operations, finance, human resources, development, and program-related activities.
- Help coordinate fundraising events, board meetings, community events, and related logistics.
- Support communications, donor correspondence, volunteer coordination, and general stakeholder follow-up.
- Adapt to evolving organizational needs while maintaining accuracy, professionalism, and strong attention to detail.

Compensation and Benefits

- Salary range: DOE
- Full-time, non-exempt position.
- Location: Burbank, CA 91505.
- 10 days of PTO during the first 2 years.
- 1-week winter break.
- 15 paid national holidays.
- Collaborative, mission-driven work environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support executive scheduling, meeting coordination, and administrative follow-up.
- Coordinate office operations, vendor communication, and daily administrative workflow.
- Assist with fundraising, board, community, donor, and volunteer-related activities.
- Provide cross-functional administrative support across operations, finance, HR, and development.

- 3 to 5 years of administrative, office support, executive support, or related clerical experience.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Professional communication skills, including written correspondence and verbal follow-up.
- Proficiency with general office technology, calendars, email, documents, spreadsheets, and administrative systems.
- High attention to detail, discretion, reliability, and a service-oriented approach.
- Ability to work effectively in a collaborative nonprofit or mission-driven environment.

Preferred Qualifications

- Experience supporting an Executive Director, senior leader, or nonprofit leadership team.
- Prior experience in a nonprofit, charitable organization, education, arts, music, or community-focused environment.
- Experience coordinating events, board meetings, fundraising activities, donor communications, or volunteer programs.
- Comfort supporting multiple departments and adjusting responsibilities based on organizational needs.