UIW Community Clinic Office Assistant

UIW Community Clinic Office Assistant

Academic Year:
2026-2027

UIW Mission:
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary:
The UIW Community Clinic Office Assistant will act as the UIW Community Clinic Floor Manager to assist in supervising physical therapist(s), clinic administrators, students, and patients/clients with all clinic duties. The UIW Community Clinic Office Assistant reports to the UIW Community Clinic Lead.

Essential Functions:

• Provide support services for UIW Community Clinic.
• Act as the UIW Community Clinic Floor Manager to perform all opening and closing procedures for the clinic.
• Demonstrate effective communication with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
• Perform all opening and closing procedures for the clinic.
• Maintain patient/client medical/health records.
• Schedule patient/client appointments.
• Facilitating all aspects of clinic function.
• Maintain inventory of office supplies.
• Effectively communicate with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
• Perform other duties as assigned.

Qualifications Knowledge Skills and Abilities:

• Display professional behavior.
• Initiative in completing clinic tasks.
• Exercise confidentiality when providing information to staff, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations, when discussing HIPAA protected information.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Required Education:
Must be a current UIW School of Rehabilitation Sciences student.

Required Work Experience:
None.

Preferred Qualifications:

• Previous work experience in an office/clinic setting.
• Ability to speak Spanish.

Required Certifications, Licenses or Registrations:
None.

Work Hours:
Flexible schedule, with primary hours on Tuesdays or Thursdays 12:15 pm 5:00 pm (hiring 4 positions 2 for Tuesdays and 2 for Thursdays). Note we will work around your scheduled time as a student in the clinic for patient care.

Physical Demands:
Ability to lift 20 lbs.