Senior Office Assistant, part-time

Under the direction of an assigned supervisor, provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; provide a wide variety of reference and resource information related to assigned function or program.

DISTINGUISHING CHARACTERISTICS
The Senior Office Assistant provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to be the clerical support of an entire office or functional area where use of independent judgment requires related specialized training and experience within the function.1. Plan, schedule and perform a wide variety of specialized clerical support duties related to an assigned program or functional area.
2. Prioritize and coordinate office activities to assure time lines are met; develop schedules, type and process documents, coordinate communications and disseminate information. E
3. Provide reference and resource information for an assigned program or functional area; read, interpret, apply and explain policies, procedures, rules and activities in conducting transactions with District personnel and the public. E
4. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data. E
5. Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies and other mandates. E
6. Establish and maintain filing systems on a variety of subjects; assemble, post and file data in specialized records. E
7. Register students for assigned programs and receive and process fees as assigned; establish, organize and maintain student records and files including attendance records. E
8. Type a wide variety of materials from various rough drafts or oral instructions; compose correspondence and memos and distribute as appropriate. E
9. Review documents for accuracy, completeness and conformance to established procedures and standards. E
10. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required. E
11. Receive complaints, resolve issues or refer to appropriate personnel according to established guidelines. E
12. Receive, open and distribute mail. E
13. Operate a variety of office machines and equipment including a computer and related software; typewriter, copiers, calculators and other equipment specific to assigned area. E
14. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
15. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES
Knowledge of: Basic knowledge of goals and objectives of assigned office or functional area; standard office procedures and organizational skills; operation of standard office machines and equipment; modern office practices, procedures and equipment; applicable computer software including word processing, spreadsheets and email; record-keeping techniques; telephone techniques and etiquette; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy.

Ability to: Provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; remain current and apply and explain policies, procedures and activities related to an assigned program or function; perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures; operate a variety of office machines and equipment including typewriter, calculator, copier, computer and applicable software, i.e. word processing, spreadsheets, email and other related programs ; complete assignments with minimal supervision; demonstrate sound judgment in the application and interpretation of existing methods and procedures; establish and maintain cooperative and effective working relationships with others; maintain records and prepare reports; understand and follow oral and written directions; communicate effectively both orally and in writing; provide sole clerical support of an entire office or functional area EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two (2) years of clerical experience in a related office or program and involving operation of a computer.

• Classified Bargaining Unit Position
• Classified Staff Salary Range 6
• Retirement System: CalPERS (upon meeting eligibility criteria).
• Salary placement is contingent on education, experience, and department budget,
• This is a partially grant-funded position. Continued employment is contingent upon the availability of Grant funds.

WORKING CONDITIONS:

• Environment: Office environment.

SCHEDULE & LOCATION:

Schedule & locations are subject to change based on District need.

• This position is scheduled 29.5 hours per week, 10 months per year.
• Schedule: Monday - Thursday, 8:00 a.m. - 2:00 p.m.; Friday, 8:00 a.m. - 1:30 p.m.
• Primary Location: Palm Desert Campus

REQUIRED APPLICATION DOCUMENTS:

• Online Application: All sections of the College of the Desert District online application must be completed including education and experience.
• Resume: Must include length of employment (month/year start and end dates) for each employer.
• Cover Letter : Please address how you meet the minimum requirements for this position and any special qualifications you possess.

OPTIONAL DOCUMENTS:

• College Transcripts : For consideration of academic work, academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: www.naces.org) at the time of application. Diplomas will not be accepted in lieu of the required transcripts.

REQUIRED IN YOUR APPLICATION:

• List of References : References should include at least two supervisors and two colleagues. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

TIMELINES:

• For consideration, please apply by June 21, 2026.
• Interviews are tentatively scheduled in-person on July 27, 2026.
• Tentative schedule is subject to change based on District need.

IMPORTANT INFORMATION FOR APPLICANTS:

• Applicants must be authorized to work for any employer in the U.S.
• College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.
• Employment is contingent on residence in California.

• Incomplete application packages will not be considered.
• All submitted materials become the property of College of the Desert Community College District and will not be returned or copied and will be considered for this position only.

• Salary placement will be contingent on all materials submitted for this position.

• Applicant bears the sole responsibility for ensuring that the application package is complete when submitted.
• All travel arrangements will be at applicants expense.
• Application materials must be received by the deadline. Application materials received after the closing deadline will not be accepted.
• For online application, information, and instructions, visit the College of the Desert job opportunities website at https:// or call ....

• FAQs: For additional information, click here: Recruitment Frequently Asked Questions .