Project Administrator

Job Summary

We are seeking an experienced Project Administrator for a direct hire opportunity with a well-established general contractor in Fremont, CA. This is an excellent opportunity to join a respected construction organization known for treating employees as a top priority and building long-term partnerships with clients, contractors, architects, developers, and team members.

The Project Administrator will provide critical administrative and coordination support to construction project teams, helping keep documentation, schedules, communication, procurement, and project reporting organized from project start through completion. This role is ideal for a construction administrative professional who enjoys being at the center of project activity, supporting field and office teams, and helping ensure projects stay on track.

This organization offers a collaborative, team-focused culture with supportive leadership, competitive compensation, strong employee benefits, training, and modern systems. With a significant regional presence and a strong reputation in commercial, office, and general contracting projects, this role offers stability, professional growth, and the opportunity to contribute to high-quality construction projects across the region.

Key Responsibilities

- Organize and maintain project documentation, including contracts, change orders, drawings, specifications, RFIs, submittals, permits, licenses, and project files.
- Serve as a key communication point for project teams, clients, subcontractors, vendors, regulatory agencies, and other stakeholders.
- Support project scheduling by tracking timelines, milestones, procurement schedules, material deliveries, meetings, site visits, and inspections.
- Assist with contract administration, subcontractor and vendor agreements, invoices, change orders, expense tracking, and project budget records.
- Prepare project status reports, meeting documentation, schedules, risk updates, and other project materials for project managers and leadership.
- Support quality control, compliance, safety documentation, inspections, audits, resource tracking, and subcontractor coordination.

Compensation and Benefits

- Salary range: $80,000 to $90,000 per year.
- Direct hire opportunity.
- Competitive wages.
- Quality medical and dental plans.
- Pension and profit sharing.
- State-of-the-art computer systems and training.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Coordinate project administration for construction projects from start-up through closeout.
- Manage construction documentation, project records, RFIs, submittals, change orders, contracts, and related project communications.
- Support project schedules, procurement tracking, vendor coordination, subcontractor communication, and project reporting.
- Assist with financial tracking, compliance documentation, inspections, safety meetings, and issue resolution.

- 6 to 8 years of project administrative experience in the construction industry with a general contractor.
- High school diploma or equivalent required.
- Strong understanding of construction processes, project documentation, contracts, and project management workflows.
- Experience coordinating with project managers, subcontractors, vendors, clients, and internal teams.
- Ability to track project expenses, invoices, change orders, budgets, schedules, and milestones accurately.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- High attention to detail with strong problem-solving and follow-up abilities.
- Ability to prioritize competing deadlines in a fast-paced construction environment.

Preferred Qualifications

- Degree in Construction Management, Engineering, or a related field.
- Experience supporting commercial, office, residential, or design/build construction projects.
- Familiarity with construction project management systems and digital document control platforms.
- Prior experience supporting procurement, bid coordination, subcontractor onboarding, and project closeout.