Executive Assistant to the Chief Equity Officer

Position Title

Executive Administrative Assistant to the Chief Equity Officer

Schedule / Grade

Grade 30

Job Code

FLSA

Non-exempt

Calendar

ADSUP-HRLY

Benefits

Eligible – 60 day waiting period

Contract Type

Notification

Bargaining Unit

None

Revised Date

6/01/2026

PURPOSE

The Columbia Public School District is seeking an Executive Administrative Assistant to assist the Chief Equity Officer.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Manage and coordinate executive calendars for Chief Officer(s)
• Prepare expense reports, purchase orders, travel expenses, and data reports
• Draft, edit and format correspondence and other written documents
• Plan and organize meetings and events
• Safeguard confidential information at all times
• Oversee workflow to maintain efficiency and productivity
• Maintain accurate and up to date records
• Initiate purchase requests and monitor budget workflow
• Address inquiries within scope of responsibility; route calls appropriately
• Represent administration in communication with staff, administrators and external stakeholders to provide information, resolve issues and collect data
• Communicate promptly and professionally with all stakeholders
• Understand and adhere to Board policies and procedures
• Uphold and promote the mission and vision of Columbia Public Schools through all assigned responsibilities
• Occasional evening meeting preparation and attendance
• Perform additional responsibilities as assigned by the direct supervisor

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit

REPORTING RELATIONSHIPS

Reports To : Chief Equity Officer

Supervises : None

QUALIFICATIONS

Minimum : High school diploma

Preferred : Business school/associates degree; prior clerical experience; prior use of office equipment; knowledge of Microsoft office software.

An ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language : Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, administration, parents and students. Respond to common questions and concerns. These are essential functions of the job.

Computation : Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing. Perform computer word processing (including spreadsheets) and internet research. These are essential functions of the job.

Reasoning : Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology : Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. Readily utilize smart boards, projectors and other instructional technology provided by the district. These are essential functions of the job.

Other Skills and Abilities : Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job.

Physical Demands : While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance : Consistent and regular attendance is an essential function of this position. Evening hours may be required. These are essential functions of the job.

Conditions and Environment : The work environment is frequently chaotic with people present and speaking simultaneously. This is an essential function of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer