County Managers Office Coordinator

County Manager's Office Coordinator Salary $50,018.80 - $65,024.44 Annually Location County Services Building, 1101 E. First Street Sanford, FL Job Type Full Time Employment Job Number 2026-03825 Department County Manager's Office Opening Date 05/29/2026 Closing Date 6/4/2026 11:59 PM Eastern Description Benefits Questions Description High level administrative functions coordinating the Deputy County Manager's Office. The incumbent in this position is responsible for coordinating this office, which entails a diversity of responsibilities and knowledge of Seminole County policies and procedures. **Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description. **Additional compensation based on licensure. Essential Functions Note : These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. Serves as administrative aide to the Deputy County Manager (DCM) and Assistant County Manager (ACM), which includes: Initial point of contact for Deputy and Assistant County Manager, presenting a professional, positive image Manages phone calls, meeting requests, calendars, mail, and email for Deputy and Assistant County managers Reviews and prioritizes correspondence requiring Deputy or Assistant County Manager signature Prepares and researches appropriate files necessary for meetings and appointments Conducts research for completion of special projects and work assignments related to Deputy and Assistant County Manager needs Serves as administrative back-up to the Executive Office Manager, which includes assistance with County Manager's calendar and correspondence requiring the County Manager's signature. Responsible for coordinating responses to public records requests. Collaborates with county staff to research and identify records and manages deadlines related to public records requests. Assists with providing cost estimates for fulfilling public information requests. Communicates with the requesting parties regarding the status of the request. Identify and recommend system improvements and enhancements to the public record request process. Serves as Procurement Card Delegate for the Deputy County Manager. Serves as back-up for main County phone line (front desk). Serves as back-up for County Manager's Office finances. Performs administrative tasks functioning in a specialized, technical, operational capacity in support of the County Manager's Office. Works closely with Executive Office Manager and Management Support Specialist. Assists with resolution of various problems encountered by the public, referring matters to other County departments/divisions as appropriate. Establishes and maintains effective working relationships with BCC Aides, Department Directors, county staff, and general public. Represents the County Manager's Office professionally when receiving calls and responding to inquiries. Additional Duties : Performs additional duties as assigned. In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties. Minimum Qualifications High School Diploma or GED and six (6) years progressively responsible administrative experience, including knowledge of advanced MS Office applications and excellent customer service and communication skills. A comparable amount of education, training, or experience may be substituted for the minimum qualifications. Additional Requirements Ability to communicate effectively both orally and in writing. Knowledge of proper grammar, punctuation, spelling, and modern office practices and procedures, including record keeping methods. Skilled in managing complex and confidential information. Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks and assignments. Ability to assume delegated responsibility for communication directives and follow-up in an expeditious and effective manner. Ability to work independently and effectively with the general public on a variety of complex issues. Ability to research, organize, and prepare accurate reports, summaries, and/or tabulations. Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; explain policies and procedures Intermediate knowledge of Microsoft Office suite of products including Word, Outlook, PowerPoint, and Excel. Must possess and maintain a valid Florida Driver's License. All employees must attend Seminole County Required Trainings. Department Specific training per position may be required. County-paid benefits for employees Competitive Wages: Our compensation system includes competitive hiring salaries. Paid Time Off: New full-time employees accrue 20 days per year of Paid Time Off (16 days for 24-hour shift personnel). New part-time employees accrue 83 hours per year of Paid Time Off. Accrual rates increase with service time. Paid Holidays: We observe 12 paid holidays which includes an employee birthday holiday and a floating Work/Life Day. Bereavement Leave: Employees may receive up to one week paid leave per fiscal year for absence due to the death of an immediate family member. Florida Retirement System: All employees in regularly established positions are automatically covered from the first day of employment. Seminole County makes contribution on behalf of the employee and the employee is also required to make a 3% contribution. Employees Assistance Program: Our EAP provider can help employees and their families with issues such as personal/family matters, financial debt counseling, substance abuse, etc. Training and Development Program: The Employee Learning Center provides training opportunities for employees which promote performance, enhance employees' work life experiences, and support the organization. Employee Awards and Recognition: A program to reward outstanding performance and enhance service to the citizens of Seminole County. Wellness Center: Includes exercise equipment, resource library, and educational programs. Health Insurance : Health Insurance is effective the first of the month after completing 30 calendar days of employment. Seminole County offers a Point of Service (POS) plan. Dependent coverage is also available, the cost is split between the employee and employer. This benefit is not extended to part-time employees. Life Insurance: Life and Accidental Death & Dismemberment Insurance for employees, equal to one times annual salary. Not extended to part-time employees. Long-Term Disability: Provides 60% of salary after 6 months of disability. Not extended to part-time employees. Optional benefits (employee-paid) for full-time employees: Deferred Compensation Plan (457): Employees may choose to have pre-tax payroll deductions made for deposit into this savings plan up to an IRS-established maximum. Dental Insurance: A choice of 3 plans is available for employees and dependents at employee expense. Additional Life Insurance: At employee expense, additional life insurance up to five times annual salary; dependent coverage also available. Short-Term Disability Insurance: 60% of salary for the first six months of disability at employee expense. Cancer and Specified Disease : Pays a benefit directly to the employee if being treated for this disease. Flexible Spending Account: A pre-tax account for childcare and un-reimbursed medical expenses. Pre-Tax Payroll Deductions: Under Section 125 of the IRS Code, certain payroll deductions for insurance coverage may be taken out prior to income being taxed. 01 How many years of experience do you have providing direct administrative support to executive-level leadership (Director, Department Head, Assistant County Manager, County Manager, CEO, Executive Director, etc.)? No experience 1 month to 2 years 3-5 years More than 5 years 02 How frequently have you managed calendars for one or more executives? No experience Occasionally Regularly for one executive Regularly for multiple executives 03 Please indicate your proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. Beginner Basic working knowledge Intermediate Advanced 04 Do you have experience processing or coordinating public records requests, records retention activities, or similar records-management responsibilities? No experience Limited exposure Assisted with the process Primary responsibility for the process 05 Which best describes your experience working in government? No government experience/Private Sector only Nonprofit organization Local, State, or Federal government 06 How many years of experience do you have interacting directly with customers, citizens, clients, or the public? No experience 1 month to 2 years 3-5 years More than 5 years 07 What is your primary reason for applying for this position? Career change Administrative support opportunity Interest in local government/public service Advancement opportunity Other Required Question Employer Seminole County/Board of County Commissioners Address 1101 East First Street Sanford, Florida, 32771 Phone ... Website