Administrative Assistant

The Roman Catholic Diocese of Providence acknowledges that Catholic school employees are vital to the educational mission of the Church. Employees not only foster the growth of knowledge and understanding but also serve as joyful witnesses to the teachings of Christ through their daily interactions and service.Monsignor Clarke School is seeking a welcoming, enthusiastic, and highly capable Administrative Assistant to join our team. This position is ideal for an individual who enjoys serving others, building positive relationships, and helping a busy school community thrive. The successful candidate will be a trusted and dependable professional who approaches each day with flexibility, initiative, and a collaborative spirit.We are seeking someone who is organized, detail-oriented, and eager to learn new systems and responsibilities. The ideal candidate is confident and professional, communicates effectively with a wide variety of personalities, remains calm under pressure, and is able to manage multiple priorities with grace and efficiency. Most importantly, this individual understands the importance of discretion, integrity, and service in supporting the mission of Catholic education.The Administrative Assistant serves as a key member of the leadership support team and plays an essential role in creating a welcoming, faith-filled environment for students, families, faculty, staff, and visitors. Candidates should be self-motivated, adaptable, and committed to contributing positively to a collaborative and mission-driven school community.

Job Requirements
Administrative Assistant to the PrincipalPosition SummarySchool: Monsignor Clarke Catholic SchoolReports To: Principal Position: Full-time - Reduced hours in summer months Hours: 8:00 AM 4:00 PMMonsignor Clarke School is seeking a highly organized, collaborative, and detail-oriented Administrative Assistant to support the Principal and school leadership team. This individual serves as a key member of the administrative team, helping to ensure the smooth day-to-day operation of the school while supporting faculty, students, families, and volunteers.Key ResponsibilitiesMaintain confidentiality in all school matters.Provide administrative support to the Principal and Assistant Principal, including calendar management, correspondence, and meeting preparation.Answer phones, manage communications, and assist families, faculty, and visitors.Coordinate school reporting requirements, compliance records, emergency drills, and diocesan documentation.Maintain faculty, staff, and volunteer safety credential records, including BCI, Triple I, and Safe Environment compliance.Prepare meeting agendas, record minutes, and maintain administrative records.Assist with school communications, including newsletters, social media, website updates, and parent correspondence.Support student information systems, enrollment processes, data management, and report generation.Coordinate school events, ceremonies, and special programs throughout the year.Assist with ordering and distribution of textbooks, planners, supplies, and academic materials.Compile and publish report cards, honor roll certificates, summer work, and school publications.Collaborate with school leadership on handbook updates, calendars, policies, and operational planning.Support new employee onboarding and assist with hiring and interview processes.Work collaboratively with faculty, staff, volunteers, and diocesan personnel to support the school's mission.QualificationsBachelor's degree or equivalent professional experience preferred.Minimum of two years of administrative or related experience.Strong organizational, project management, and multitasking skills.Excellent written and verbal communication skills.Proficiency in Microsoft Office, Google Workspace, FACTS, and other technology platforms.Ability to work independently while thriving in a collaborative team environment.Commitment to the mission and values of Catholic education.About Monsignor Clarke SchoolMonsignor Clarke School is a Catholic Pre-K through Grade 8 school located on a beautiful campus overlooking Narragansett Bay in South Kingstown, Rhode Island. Our school is committed to academic excellence, faith formation, leadership, service, and community in a warm, nurturing environment. We invite qualified candidates to become part of our dedicated and mission-driven team.If you are interested, send an email with cover letter, resume, and letters of reference to ...