Program Specialist I - Maintenance Office Administrator - Jester III Unit (028665)

I. JOB SUMMARY

Performs routine consultative services and technical assistance work. Work involves assisting with

planning, developing, and implementing an agency program; and providing consultative services and

technical assistance to program staff, government agencies, community organizations, and the

public. Works under moderate supervision with limited latitude for the use of initiative and

independent judgment.

II. ESSENTIAL FUNCTIONS

A. Provides support and collaborates in the planning, development, implementation, analysis, and

documentation of a unit maintenance program; requisitions and tracks merchandise, supplies,

parts, and equipment necessary for unit maintenance and construction activities; maintains

perpetual inventory control of materials and supplies using automated systems; and develops

and maintains automated records of labor and material used in maintenance and construction

activities.

B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and

forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders,

and other documents.

C. Coordinates maintenance and construction work between staff and departments of the agency;

and confers with staff on maintenance and construction program problems.

D. Trains and supervises inmates in administrative support procedures used in unit maintenance

and construction programs.

E. Assists in maintaining the security of assigned inmates.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

III. MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Five years full-time, wage-earning customer service, clerical, administrative support, or

technical program support experience. Fifteen semester hours from a college or university

accredited by an organization recognized by the Council for Higher Education Accreditation

(CHEA) or by the United States Department of Education (USDE) may be substituted for

each six months of experience.

1. Facilities maintenance experience preferred.

2. Experience in the supervision of employees or inmates preferred.

• Ability to maintain the security and integrity of critical infrastructure as it is defined by state

law.

B. Knowledge and Skills

1. Knowledge of office practices and administrative procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,

rules, and regulations preferred.

1. Skill to communicate ideas and instructions clearly and concisely.

2. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

public.

1. Skill to interpret and apply rules, regulations, policies, and procedures.

2. Skill in problem-solving techniques.

3. Skill in the use of computers and related equipment in a stand-alone or local area network

environment.

1. Skill to prepare and maintain complex records and files in an automated system.

2. Skill to plan work in order to meet established guidelines.

IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,

alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate

motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, calculator, copier, fax machine, telephone, dolly, and

automobile.