Administrative Coordinator - Department of Radiation Physics

The University of Texas MD Anderson Cancer Center
Houston, Texas
Full Time

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Administrative Coordinator
The University of Texas MD Anderson Cancer Center is a leading global institution dedicated to eliminating cancer through exceptional patient care, groundbreaking research, education, and prevention programs. Within the Radiation Planning Assistant Group (RPA), the Administrative Coordinator plays a vital role in supporting faculty and lab members to ensure operational efficiency and program success.

The Administrative Coordinator is responsible for managing complex administrative activities that support a dynamic team environment. The Administrative Coordinator collaborates closely with faculty, leadership, and staff to coordinate projects, streamline processes, and maintain compliance with institutional policies. The Administrative Coordinator role requires strong organizational skills, initiative, and the ability to effectively communicate with stakeholders at all levels.

The ideal candidate will possess a combination of education and experience that supports strong administrative coordination, project management, and communication capabilities. Candidates should demonstrate the ability to manage multiple priorities, work independently, and operate effectively in a fast-paced environment; proficiency in administrative operations, program coordination, and organizational systems is highly valued.

Minimum $25.48 - Midpoint $31.73 - Maximum $37.98

Why Us?
Working in this role at UT MD Anderson allows you to directly contribute to a mission-driven organization focused on advancing cancer care, research, and education. You will collaborate with interdisciplinary teams, support impactful programs, and develop skills in administrative leadership, project coordination, and operational excellence, while working in an environment that values professional growth and workplace balance.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities
Program/Lab Administrative Oversight
Oversee administrative functions for the Radiation Planning Assistant Group supporting four faculty and twenty-four lab members
Coordinate access and system rights for new group members
Track and report project progress across sub-projects and communicate updates to leadership
Attend meetings and prepare materials for dissemination and review
Follow up with stakeholders to ensure completion of assigned action items
Ensure compliance with institutional, state, and federal policies and procedures
Prepare or delegate preparation of meeting minutes, conference documentation, and program materials
Coordinate and manage multi-institutional collaborative meetings

Departmental Program & Project Support
Schedule and coordinate high-level events including seminars, workshops, symposiums, and conferences
Moderate virtual meetings with multiple presenters
Compile and prepare PowerPoint presentations from multiple contributors
Draft and distribute seminar announcements and promotional materials
Coordinate travel arrangements and logistics for visiting speakers
Manage event logistics including catering, materials distribution, and visitor information
Serve on departmental BeWell Committee
Provide front desk and divisional coverage as needed
Participate as a core member of the Quarterly Physics Workshop planning committee
Generate and distribute Quality Assurance Qualtrics monthly reports

Finance & Grants
Review monthly financial reports for accuracy
Identify and resolve discrepancies in collaboration with accounting

Travel & Calendar Management
Coordinate high-volume domestic and international travel with multi-destination itineraries
Obtain visas and support passport renewals when required
Arrange travel including registration, lodging, and transportation
Collect receipts and process travel reimbursements in accordance with institutional procedures

Departmental Purchasing
Process purchase orders and manage supply procurement for faculty
Ensure appropriate use and tracking of departmental resources

EDUCATION

Required: High School Diploma or Equivalent
Preferred: Associate's Degree
Preferred: Bachelor's Degree

WORK EXPERIENCE

Required: Seven years Administrative or related experience. or
Required: Five years Required experience with Associate's degree. or
Required: Three years Required experience with Bachelor's degree.

The University of Texas MD Anderson Cancer Center offers excellent benefits , including medical, dental, paid time off , retirement , tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

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