Administrative Assistant Executive II

Administrative Assistant Executive II Salary $48,292.00 - $52,638.00 Annually Location Maple Woods, MO Job Type Full-Time Staff Job Number 2025-00459 Organization MW Office of Instructional Services Opening Date 05/27/2026 Closing Date 6/10/2026 11:59 PM Central FLSA Non-Exempt Description Benefits Questions About MCC Metropolitan Community College is the oldest public institution of higher learning in Kansas City, Missouri, founded in 1915 as the Kansas City Polytechnic Institute. The Junior College of Kansas City, as it was known starting in 1919, was one of the first schools in the country to award an associate degree. Today, MCC offers 125 associate degree and certificate programs. Metropolitan Community College comprises five campuses on the Missouri side of the Greater Kansas City area 47 major buildings and about 550 acres in all: MCC-Blue River , located in Independence, Missouri; MCC-Longview located in Lee's Summit, Missouri, MCC-Maple Woods located in the Northland of Kansas City, Missouri; MCC-Online and MCC-Penn Valley , located in Midtown Kansas City, Missouri. MCC is accredited by the Higher Learning Commission . In addition, several programs have specific accreditations as well. ***MCC does not provide employer-paid sponsorships. Job Summary Incumbents provide advanced and comprehensive administrative support for an assigned AVC. Essential Functions Collect, prepare, reconcile, review, verify, and/or maintain comprehensive information, data, documents, and records; ensure information accuracy and compliance with applicable standards, policies, and procedures Prepare and review budget requests; monitor budget spending, accounts, or bills; monitor fund availability; and provide status updates to departments Prepare, edit, proofread, review, print, process, maintain, and/or submit correspondence, reports, records, certificates, forms, letters, pay sheets, training schedules, contracts, payroll, and other general and financial documents; ensure information accuracy and compliance with applicable laws, standards, policies, and procedures; review documents for accuracy before giving to VP to sign. Work may also include performing quantitative data analysis when necessary Process, monitor, review, and/or reconcile invoices, accounts, check requests, invoices, purchase orders, reimbursements, deposits, receipts, and IT or other tickets or requests; contact personnel/ departments/agencies via phone or email to collect payment dues, or facilitate assigned operations Schedule and coordinate appointments, reservations, meetings, workshops, trainings, or other events/activities; sets up conference calls and zoom meetings; create presentations; maintain calendars; prepare meeting agendas; transcribe meeting minutes; set up rooms/lab facilities; maintain a parking lot list of those assigned to park in the reserved lots; and coordinate with program participants and other relevant individuals Plan and implement events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media, and other parties; and performing other operations related to planning and organizing events/orientations/programs Maintain and update departmental systems or databases; update websites and social media accounts, maintain their accuracy; and provide technical support, including training end-users on system operation, and troubleshooting basic technical issues Perform customer service duties to include providing program/department information, referrals, or other services to students, staff, and other visitors; greeting and directing visitors, students, or staff to appropriate personnel/departments; and answering telephones Coordinate and collaborate with internal and/or external personnel, departments, and agencies, when necessary, to communicate information, serve as a liaison, provide assistance or information, represent the AVC, maintain effective working relations, and facilitate events and departmental operations Perform office management duties to include maintaining inventory; ordering supplies; and sorting and distributing mail Perform other duties as assigned Qualifications, Knowledge, Skills, Abilities and Physical Requirements Minimum Qualifications: Associates degree* Two (2) years of experience in clerical/administrative support or related area Preferred Qualifications: Bachelor's degree preferred *Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Knowledge, Skills and Abilities: Knowledge of modern office procedures, methods, and equipment Knowledge of applicable Federal, State, and college laws, policies, standards, and regulations Knowledge of filing and recordkeeping practices Knowledge of computers and related software applications Knowledge of event planning and organization principles Knowledge of customer service principles Knowledge of filing principles and practices Knowledge of English language, grammar, and punctuation Knowledge of budget principles Skilled in using a computer and related software applications Skilled in utilizing modern office equipment Skilled in providing customer service Skilled in proofreading and editing documents Skilled in preparing reports and forms Skilled in typing correspondence, memos, and/or other related information Skilled in planning and organizing events Skilled in maintaining confidentiality Skilled in assembling and organizing data and information Skilled in monitoring a budget Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information Physical Requirements Positions in this class typically require grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity, and walking. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally. Supplemental Information EEO Statement: Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person based on race, color, religion, sex, sexual orientation, gender identity, age, birth, ancestry, national origin, or disability. EOE/M/F/Vets/Disabled Accommodations: MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources. We offer a complete benefits package including: Health care (medical, dental and vision) Flexible Spending Account and Health Savings Account Employee Assistance Program Retirement including deferred compensation plans Life insurance including long-term and short-term disability Paid time off (holidays, vacation, and sick leave) Professional development And much more! To learn more details, visit our benefits summary page . 01 Which statement below best describes the highest level of education you have completed? High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree Doctorate degree 02 How many years of clerical/administrative support or related area experience do you have? No experience Less than 1 year of experience 1 year but less than 2 years of experience 2 years but less than 3 years experience 3 or more years of experience Required Question Employer Metropolitan Community College Address 3217 Broadway Blvd Suite 100 Kansas City, Missouri, 64111 Phone ... (option 2) Website