Institutional Policy Administrator

1001918 Position Description Salary Range: $71,305.18 - $89,131.48 Pay Grade: 116 FLSA Status: Exempt Salary Admin Plan: A&P Veterans' Preference Eligible: No Position Summary The Institutional Policy Administrator is responsible for leading the development, coordination, implementation, maintenance, and continuous improvement of college-wide policies, procedures, and related governance processes. This position ensures institutional policies and procedures are aligned with the College's mission, strategic priorities, and applicable local, state, and federal laws, regulations, and accreditation standards. The Institutional Policy Administrator serves as a subject matter resource to College leadership, administrators, and stakeholders by providing guidance on policy development, interpretation, compliance, and review processes. The role facilitates collaboration with subject matter experts, legal counsel, and campus stakeholders to analyze, draft, revise, communicate, and evaluate institutional policies and procedures. Additionally, the position oversees the College's recurring policy review cycle to ensure policies remain current, effective, and operationally aligned with institutional goals and regulatory requirements. Essential Duties Leads the development, implementation, communication, maintenance, and continuous improvement of college-wide policies, procedures, guidelines, and departmental procedures to ensure alignment and compliance with institutional goals and applicable local, state, and federal laws, rules, and regulations, including Florida Statutes, Chapter 120. Conducts research and benchmarking of higher education best practices to support the creation, evaluation, and enhancement of institutional policies and procedures. Coordinates and manages the policy development and review process, including analyzing, drafting, editing, revising, and evaluating policies in collaboration with subject matter experts, senior leadership, administrators, legal counsel, and key stakeholders. Provides consultative guidance and policy interpretation services to College executives, administrators, and designated policy contacts regarding policy development, implementation, and compliance matters. Reviews and evaluates feedback from the College community related to policies and procedures and recommends revisions, clarifications, or additions to improve effectiveness, consistency, and compliance. Oversees the College's recurring policy review cycle to ensure policies and procedures remain current, effective, and aligned with evolving laws, regulations, accreditation standards, and strategic priorities. Maintains documentation, tracking systems, and records related to institutional policies and procedures to support governance, transparency, and compliance efforts. Facilitates communication and training related to policy updates, changes, and implementation across the College community. Monitors changes in legislation, regulatory requirements, and higher education trends to proactively identify potential impacts on institutional policies and procedures. Supports institutional governance and risk management efforts by promoting policy consistency, accountability, and operational compliance across all College divisions. Minimum Qualifications Bachelor's degree in Public Administration, Business Administration, Higher Education Administration, Legal Studies, Human Resources, Communications, or a related field required; five (5) years of related experience in in policy management/administration, compliance, legal services, HR management, higher education; demonstrated experience in public policy or administrative research and writing, and managing special projects; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Knowledge, Skills, and Abilities Knowledge of the principles, practices, and procedures of higher education policy development Knowledge of current federal, state, and local laws, rules, regulations, and College policies, procedures, and guidelines related to the area of responsibility Strong critical thinking skills and ability to analyze, summarize, and effectively solve problems and/or present information Strong interpersonal, written and public communication skills and the ability to work effectively with the College community Skills in planning, preparing comprehensive reports and presentations and representing ideas clearly and concisely, both orally and in writing Ability to document and research information, and analyze data to arrive at valid conclusions, recommendations and plans of action. Certification, License, and Special Requirements None Physical Demands Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment May be required to work hours other than the regular schedule including nights and weekends. This position requires regular and reliable attendance and the employee's physical presence at the workplace Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. PHYSICAL DEMANDS This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources. (X = Required to perform essential job functions) Physical Activities Physical Activities Balancing maintain equilibrium to prevent falling while walking, standing, or crouching. Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward. X Climbing ascending, descending ladders, stairs, ramps, requires body agility. Reaching extending hands or arms in any direction. X Crawling moving about on hands, knees, or hands, feet. Repetitive Motion substantial movements of wrists, hands, fingers. Crouching bending body forward by bending leg, spine. Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. X Feeling perceiving attributes of objects by touch with skin, fingertips. Standing for sustained periods of time. X Fingering picking, pinching, typing, working with fingers rather than hand. X Stooping bending body downward, forward at waist, with full motion of lower extremities and back. Grasping applying pressure to object with fingers, palm. Talking 1 expressing ideas by spoken word. X Handling picking, holding, or working with whole hand. X Talking 2 shouting to be heard above ambient noise. Hearing 1 perceiving sounds at normal speaking levels, receive information. X Visual Acuity 1 prepare, analyze data, transcribing, computer terminal, extensive reading. Hearing 2 receive detailed information, make discrimination in sound. Visual Acuity 2 color, depth perception, field of vision. Kneeling bending legs at knee to come to rest at knees. Visual Acuity 3 determine accuracy, neatness, observe facilities/structures. Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back. X Visual Acuity 4 operate motor vehicles/heavy equipment. X Mental Acuity ability to make rational decisions through sound logic, deductive reasoning. X Visual Acuity 5 close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts. X Pulling use upper extremities to exert force, haul or tug. X Walking on foot to accomplish tasks, long distances, or site to site. X TYPE OF WORK Work performed is primarily: Sedentarywork : Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Light work : Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Medium work : Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Heavy work : Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. Very heavy work : Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects WORK ENVIRONMENT May be required to work hours other than the regular schedule including nights and weekends. This position requires regular and reliable attendance and the employee's physical presence at the workplace. May be subjected to fumes, odors, dusts, gases, extreme temperatures, work space restrictions, and intense noise. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description. St. Petersburg College has the right to revise a classification or job description at any time. St. Petersburg College has the right to revise a classification or job description at any time. The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college shall not tolerate such conduct. Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at ...; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at ... indicated the position you wish to apply for in your request. The College shall not discriminate against a qualified individual with disabilities because of the disability of such an individual in regard to job application procedures, hiring, advancement, or discharge of employees, employees compensation, job training or other terms, conditions, and privileges of employment. Except when undue hardship exists, the College shall endeavor to provide reasonable accommodations to a qualified individual with a disability. If you have questions regarding this policy please contact the Director of EA/EO by phone at ..., by mail at PO Box 13489, St Petersburg Fl 33733-3489, or by email at eeo_director @spcollege.edu. Qualifications listed in a position description are used as a guideline to hiring. Other comparable qualifications of a candidate may be considered by the President in lieu of those suggested in a position description. (BOT rule 6hx23-2.02). To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description. Equal Access/Equal Opportunity The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact the Title IX Coordinator at ... ; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at ... . St. Petersburg College has the right to revise a classification or job description at any time Equal Opportunity The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact the Equal Access/Equal Opportunity Office at ...; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at .... To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description.