Construction and Installation Planner and Administrator

Location: Oakland, California, United States Job ID: R0131516 Date Posted: 2026-05-28 Company Name: HITACHI RAIL STS USA, INC. Profession (Job Category): Engineering & Science Job Schedule: Full time Remote: No About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in. Job Description: Hitachi Rail is looking for an enthusiastic self-motivated Construction and Installation Planner and Administrator who thrives in a fast-paced environment. The successful candidate should be ready to learn and execute a wide range of tasks within a construction and installation project on an active railway. The position is onsite, based in Oakland, California at the project office. Accountabilities: Assist the Site Construction and Installation Manager plus other Site Construction Installation Resources on a number of daily tasks (RFI's from Subcontractor, Access Planning, Material queries and tracking, Project documents, Project document submittals to the Customer). Plans and coordinates railway track access windows with operations and project planning. Ensures construction teams utilize access periods safely and efficiently. Coordinates track possession planning and compliance with railway safety procedures. Submission of TAWRs to formalize all access on BART/client property Manage IFC, SSWP transfers and coordination meetings with client and subcontractor. Responsible for vehicle usage plan with subcontractor and maintenance plan coordination. Manage a 4 Week Look Ahead Schedule that includes all Hitachi activities. Maintain a monthly delay log for all on site activities. The role is responsible for coordinating project planning, system access, and documentation for rail and transit activities. Responsibilities include preparing and submitting weekly four week look ahead schedules, continuously maintaining project schedules, and coordinating construction, testing and commissioning, training, survey, inspection, and material related activities. The position supports coordination meetings, confirms operational support for planned work, and serves as a central point of communication across project teams. This role manages system access and compliance by preparing, reviewing, submitting, and tracking system access requests and track access work request forms. It maintains daily work shift logs and monthly delay logs, documenting delays related to personnel, equipment, site conditions, and operational impacts, and supports review and reconciliation of delay records. Additional responsibilities include managing site specific work plans, design and construction submittals, and product documentation by packaging submissions, coordinating reviews, facilitating workshops, third party autority permits(if needed), tracking comments, and ensuring approvals and closeout through required document management systems Required Skills/ Knowledge: Desire to learn and work in a construction and installation office based environment. One (1) to five (5) years of relevant and experience. Excellent communication and organization skills. Ability to understand and meet deadlines. Ability to effectively present information and respond to questions from groups of managers, employees, peers and third parties. Ability to maintain the integrity of confidential business information. Knowledge of typical office software (MS Office Suite). Willingness to learn Procore construction software and apply accordingly to these efforts. Education: Bachelor's Degree (undefined discipline) is preferred. Languages: Written and spoken English proficiency. In accordance with the DOT's FRA and FTA programs, Hitachi's substance screening program tests pre-employment candidates and current employees, as required for safety-sensitive positions. The salary range for this position is $97,600 - $147,600 per year. Final pay is determined by the candidate's experience, skillset and ability level, internal equity and location. Benefits: Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical, Dental and Vision Insurance, Short- & Long-Term Disability, Life & Accident Insurance, Flexible Spending Accounts, a Retirement Savings Plan, and Paid Vacation. We also offer a number of Work/Life Programs such as Flextime and a variety of Training and Development opportunities. #LI-CG1 Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to .... Queries other than accommodation requests will not be responded to. Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at Hitachi brings together the world's greatest minds to help breathe life into new possibilities - and drive innovation for a better future. That's why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world's biggest challenges. Our people love technology - and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there's no challenge too great for our pioneers. And there's no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons. E-mail us for data privacy inquiries or technical support.