AP/AR & HR Administrator

Professional Job Description

Position Title: Part-Time AP/AR & HR Administrator Location: Toledo, Ohio Schedule: 20-25 hours per week (flexible within operational hours) Core Hours: Monday-Friday, 7:00 AM - 3:30 PM Compensation: $22.00-$25.00 per hour, based on experience

*Position is NOT ENTRY LEVEL, candidate must be proficient for consideration.

Position Summary

Part-Time AP/AR & HR Administrator to support daily accounting, payroll, and human resources operations within a manufacturing environment. This role requires proficiency with manufacturing ERP systems, strong organizational skills, and the ability to work independently while maintaining accuracy and confidentiality.

Candidate must have experience in accounts payable/receivable, payroll support, banking transactions, and employee onboarding processes within a manufacturing setting.

Required Qualifications

Must have experience with JobBOSS ERP software (required)

Previous experience in AP/AR, payroll support, or office administration

Experience with Positive Pay banking transactions and ACH processing

Strong Microsoft Excel and Microsoft Word skills

Excellent attention to detail and organizational abilities

Strong communication and problem-solving skills

Ability to handle confidential information professionally

Clean criminal background required

Key Responsibilities

Accounting & Financial Operations

Process accounts payable invoices and accounts receivable transactions

Execute check runs and ACH payment processing

Manage incoming ACH deposits and banking transactions

Perform routine bank reconciliations and journal entries

Assist with year-end financial close activities in coordination with the company's external CPA/accountant

Maintain accurate financial records and documentation

Payroll & Human Resources Support

Compile and submit weekly employee hours to third-party payroll provider

Audit payroll records and resolve discrepancies in a timely manner

Process onboarding paperwork, including tax forms and I-9 documentation

Maintain confidential employee files and HR records

Coordinate with insurance, workers' compensation, and payroll representatives as needed

Administrative & Office Support

Microsoft Excel for data entry, reporting, and analysis

Prepare and maintain documents using Microsoft Word

Support day-to-day administrative operations within the manufacturing facility

Ensure accuracy and compliance with company procedures and policies

Benefits Eligibility (for Permanent Full-Time Conversion)

Once hired in full time, employees meeting full-time eligibility requirements (32+ hours/week) may qualify for:

9.5 paid holidays annually

5 paid sick days per year

Gravie ICHRA healthcare plan

SIMPLE IRA with 3% company match

Dental and vision insurance #TOL1

Pay: $22.00 - $25.00 per hour

Work Location: In person