Admin. Specialist - PRB

Job Posting

Important Recruitment Information for this vacancy: Req.#221251

Job Posting closes: Sunday, June 14, 2026

Agency Information:

Kansas Department of Corrections

Our Mission: Partnering to Promote Safety and Responsibility through Best Practices.

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Work Authorization & Employment Eligibility

The Kansas Department of Corrections (KDOC) does not sponsor employment visas for any positions and does not participate in the STEM-OPT extension program. All candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment without the need for current or future visa sponsorship.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents, please refer to the federal Form I-9.

E-Verify Participation

KDOC participates in E-Verify and will provide the federal government with the information from your Form I-9 to confirm authorization to work in the United States. For more information about E-Verify, please visit E-Verify.gov. For information about your rights under the Immigrant and Employee Rights Section (IER), please visit justice.gov/crt/immigrant-and-employee-rights-section.

KDOC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

About the Position: Administrative Specialist, Req.#221251

This position will be located at our Kansas Department of Corrections Central Office, in Shawnee County.

Who can apply: Applicants who meet the minimum requirements

Classified/Unclassified Service: Unclassified Service

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 8:00 AM - 5:00 PM, Monday through Friday

Eligible to Receive Benefits: Yes

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Starting salary for this position: $36,171.20 ($17.39/Hourly)*

• Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 23, step 6. Please contact Recruitment Coordinator for further details.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:

Incumbent provides support for the members of the Prisoner Review Board (PRB) and the PRB Administrator. Incumbent is responsible for a great deal of the dissemination of work to Board members. Incumbent ensures that all available information is given to the Board members for review prior to an offender's parole eligibility hearing. Failure to do so could result in decisions being made by the Board without all information available to them which could result in erroneous release, litigation and/or an increase in offender appeals.

Job Responsibilities may include but are not limited to the following:

Preparation and Dissemination of Waiver Minutes-Reviews all incoming waiver packets for completeness and distributes to Board members for review. Generates and Distributes PRB waiver minutes in an expedient, timely and accurate manner.

Preparation of Files for Hearings

• On a monthly basis, prepares and disseminates request for public officials' comments on parole eligible offenders, in accordance with Kansas Statute.
• Extract PRB statistical information from Athena as deemed necessary for the FY KDOC Annual Report, as well as additional data

requested by PRB Chairperson or PRB Administrator

Pulls offender files from Records that are required for PRB regular monthly hearings. This includes Indeterminate sentenced offenders who are coming before the Board for suitability determination as well as indeterminate sentenced offenders who are facing potential revocation. This is a time sensitive matter and shall be completed within given time frames.

• Files official comments, release planning documents, public comment documents and other related information into the offender file to ensure that all documentation is included in the file when reviewed by Board members.
• Reviews contents of each file prior to distributing to Board members to determine if all appropriate information is contained in the file. I

Preparation of Materials for Special Conditions and Releases

• Reviews incoming release plans and assigns them to Board members for their determination of special conditions to guidelines release and conditional release to the community.
• Fields and responds to related inquiries from facility staff.
• Monitors this process with an eye toward continual improvement and suggests improvements, in writing to the PRB Administrator ("system owner") for review with the PRB members' approval and subsequent submission to the Information Technology division.
• Ensures special conditions are entered into Athena as directed by the Board members or Administrator on an as-needed basis.
• Prepares release certificates for offenders who are releasing through Conditional Release, Guidelines Release, or immediate Jail Releases, as notified by the Sentence Computation Unit.

Office Reception and General Office Management

• Retrieves PRB postal mail daily; opens, date stamps, logs and distributes the same.
• Serves as the back up receptionist in the absence of the PRB Administrative Specialist;
• Answers inquiries pertaining to public information, board decisions, and questions regarding the policies and practice

of the PRB from KDOC facilities, parole offices and the public in the absence of the PRB Administrator.

• Answers public inquiries pertaining to the decisions made by the Prisoner Review Board.
• Coordinates official travel for PRB members and enters appropriate information in SMART
• Including: reserving hotel rooms and reserving a KDOC vehicle or rental vehicle
• Entering Travel Authorizations prior to travel, Expense Reports upon return from Travel, and requisitions for supplies

needed within the division.

Coordinates the monthly public comment sessions and securing locations (if needed). If session is held via video conference platform, respond to chat and be responsible for assigning group assignments. Generate monthly parole eligibility lists and post this information on the KDOC public website.

Clemency Coordination

• Reviews all incoming applications for Executive Clemency for completeness. If information is missing, contact appropriate parties for required missing documents.
• Submit completed applications to the PRB for review, recommendation and final submission to the pardon attorney for the Governor's office within the existing time frames, as set forth via Kansas Statute.
• Assists in maintaining log and tracking method regarding volume of clemencies handled by the PRB to include the status of each application and the outcome to provide updates to the PRB as needed.

Document Imaging-Images all hearing notes, revocation packets, discharge certificates and miscellaneous correspondence generated by the Prisoner Review Board (PRB).

Assist with the closing of the month hearing dockets

Other Duties as assigned.

• Regular and predictable attendance is an essential function of this position

Qualifications

Minimum Qualifications:

Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

• High School graduate or equivalent.
• Demonstrated knowledge of Microsoft Office Products including, but not limited to, Word, Excel and the use of Outlook for email and calendars to schedule meetings.
• Demonstrated knowledge maintaining electronic databases in Access, as well as ability to follow oral and written instructions.
• Ability to prioritize and organize work tasks, apply effective work habits and attitudes to meet work requirements including, but not limited to regular and on-time work attendance.
• Excellent oral and written communication skills.
• Independence experience in office support/clerical work to include, but not be limited to basic typing skills and operating basic office equipment such as a personal computer, fax machine, copier and multi-line phone.
• Basic knowledge of the Kansas Criminal Justice System and the statutes and regulations governing the Prisoner Review Board.

Post-Offer, Pre-employment Requirements: Must possess and maintain a valid driver's license. Must pass a criminal history records check.

Recruiter Contact Information

Name: Alyssa Cabello

Human Resources - Recruitment Manager

Email: ...

Name: Daniel Cline

Human Resources - Recruitment Coordinator

Email: ...

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Tax Clearance Certificate
• College Transcripts (if applicable)
• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" and "Save Tax Clearance Certificate as a PDF"

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance within 10 days following the offer of employment by accessing the Kansas Department of Revenue's website. In the event that an individual who has been offered employment cannot provide proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan or make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate to the hiring agency. If you need assistance with the tax clearance, please contact ....

Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to ..., or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.