Assistant Business Office Director

Assistant Business Office Director

Pointe Frontier Retirement Community

Cheyenne, WY

Employment Status: Full-Time Pay Interval: Hourly Pay Rate Minimum: 20 Shift: Days

This is a FT position acting as backup to the Business Office Director and will supervise the Concierges. Position also requires Admin and front desk support as well as detailed record keeping. Pointe Frontier has a great vacation and benefit packages.

Position Summary

The Assistant Business Office Director assists the business office director with the overall administrative, billing, record keeping, book keeping and payroll functions in accordance with all laws, regulations and Century Park standards. Reports to the Business Office Director.

Qualifications

Education/Licensure/Experience

Must have high school diploma or equivalent

Associates degree or equivalent preferred

2 years' experience in accounting or bookkeeping preferred

Accounts Payable software experience preferred

Primary Job Responsibilities

Administrative and Planning

Assists with planning, developing, organizing, implementing and evaluating business office goals, policies and procedures

Accumulates and maintains accurate reports and statistics

Business Office Duties

Performs variety of bookkeeping functions accurately and timely

Maintains monthly spend down reports for Department Heads

Scans and enters invoices into A/P system

Provides requested reports and information timely to home office

Maintains personnel files and other associate records confidentially

Manages payroll function involving timecards, timesheets and related payroll records

Works with ADP to submit quarterly payroll tax returns and federal and state withholding taxes

Serves as community representative for benefits programs (i.e., medical, dental, short term disability and 401(k))

Oversees necessary payroll accounting and tax returns for federal, state and/or local agencies

Works cooperatively with vendors, suppliers, contractors, home office staff and community staff

Assists Business Office Manager with human resource functions

Provides accounting support and/or training to Department Heads

Assists Marketing team with tours

Enter relevant resident information in input into Electronic Health Record (EHR)

Sales / Marketing Support

Regularly utilizes Front Desk Inquiry Connection Sheets for incoming inquiry calls for prospective residents

Gathers information accurately

Communicates with sales team and back up sales team so inquiry calls are handled timely

Assists with Electronic Health Record (EHR) input as requested

Additional Requirements

Must demonstrate excellent customer service and hospitality (especially telephone skills)

Must work efficiently and effectively with little to no supervision

Must demonstrate effective written and verbal communication skills

Must be organized with attention to detail

Must prioritize appropriately and meet deadlines

Must perform proficiently in all applicable competency areas

Maintains professional working relationships with all associates, vendors, etc.

Maintains confidentiality of all proprietary and/or confidential information

Must understand and follow company policies including harassment and compliance procedures

Displays integrity and professionalism by adhering to Century Park's Code of Ethics and completes all required compliance training

Who We Are

At Century Park Associates, we are dedicated to creating an enriching lifestyle for our residents and a rewarding work environment for our valued associates. We take pride in providing an atmosphere where relationships of trust, leadership and personal ethics are not only valued, but expected of all our associates. Our people come first approach ensures that excellence, respect and outstanding service are apparent in all we do as an organization. We believe in caring for and loving our residents and strongly support their ability to continue growing, learning and contributing. Every day, team members at Century Park Associates choose to go beyond their job descriptions, exceeding expectations, on behalf of their residents. They have learned that those who go the extra mile receive rewards happiness of heart and peace of mind.