Clerical Position

Job Description:

Attendance Secretary - 10 Month

Qualifications:

• Knowledge of office procedures, equipment, and practices.
• Knowledge of proper English usage, grammar, spelling, and punctuation.
• Computer skills, with proficiency in various computer applications.
• Ability to follow complex instructions, prioritize work, multitask, and solve problems independently.
• Ability to answer questions in person or over the telephone and handle telephone calls tactfully and courteously.
• Strong organizational skills.
• Such alternatives to any of the above as may be in the best interests of the school system.

Education/Training/Experience: High School Diploma with at least 3 years secretarial experience or an equivalent combination of training and experience.

Reports To: Principal and Assistant Principals

Job Goal: To assure the smooth and efficient operation of the office so that the office's maximum positive impact on the education of children can be realized.

Performance Responsibilities:

• Completes all word processing functions for the office, including memoranda, newsletters, meeting notices, calendars, reports, bulletins, letters, documents, and correspondence.
• Takes and transcribes dictation as required.
• Performs usual office routines and practices.
• Prepares, processes, monitors, and maintains records of purchase orders.
• Assists in preparation of materials and arrangements for events or activities associated with the office or supervisor(s), such as testing or graduation preparation, curriculum work, professional development, grant applications, handbooks, building use calendar, strategic school profile, budget, etc.
• Prepares and maintains student records, including attendance and emergency information, using Power School database.
• Maintains an organized filing system, including confidential and locked files, when required.
• Welcomes visitors and screens calls in accordance with predetermined policy.
• Process incoming and outgoing correspondence and mailings.
• Handles student activity accounts and projects as required.
• Assists and provides coverage for the office staff as needed.
• Performs other duties as assigned by the supervisor.