Administrative Assistant (Occupational Health)

Administrative Assistant (Occupational Health) Apply Now Applied To save a job sign in or get started Job ID: 10239478 Posted today Back Channahon, IL, US Office High School or equivalent Full Time, Temporary $29 - $34 per hour Experienced (Non-Manager) On-site Chemicals/Petro-Chemicals First Shift (Day) Channahon, IL, US $29 - $34 per hour Experienced (Non-Manager) Full Time, Temporary Chemicals/Petro-Chemicals On-site Office High School or equivalent First Shift (Day) Apply Now Applied Job details Kelly is seeking an Administrative Assistant to join the Occupational Health Clinic at a leading oil and gas company in Joliet, IL. This is an exciting long-term contract opportunity with competitive pay, onsite work, and a chance to play a vital administrative and clinical support role within a dynamic environment. Position Details Location: Joliet, IL (onsite) Pay Rate: $29 - $34 per hour (based on experience) Schedule: Monday to Friday, standard business hours Duration: Long-term contract (2 years) Key Responsibilities Coordinate the daily workflow of the health center, including greeting visitors, answering phones, scheduling appointments, and calendar management. Manage incoming and outgoing mail, and prepare packages for shipment. Process invoices, set up new vendors, and assist with contractor service scheduling and time tracking. Support clinicians in maintaining health center supplies and controlling access to secured areas. Perform daily calibration of equipment, arrange for annual servicing, and maintain accurate records. Oversee hazardous waste removal processes and manage waste manifests. Update critical medical information and manuals as needed. Provide reports from Cority (Occupational Health EMR system) and support OIMS stewardship reporting. Facilitate new hire health assessment processes and liaise with recruitment. Ensure accurate and up-to-date medical surveillance group enrollments and reporting. Assist with scheduling and recording health surveillance assessments and results. Trainable to perform and record clinical tests such as vital signs, pulmonary function tests, ECGs, vision tests, audiograms, and specimen collections. Serve as point of contact for security requirements, administrative program coordination, and records management. Maintain a clean and orderly clinic environment. Support Workers' Compensation Board (WCB) processes and claims, including documentation and uploads. Qualifications 3-5 years of administrative support experience; medical office background highly preferred. Proficiency with SharePoint, Microsoft Office Suite, and electronic medical record (EMR) systems. Detail-oriented, proactive, hardworking, and dependable. Excellent teamwork and communication skills; must thrive in a collaborative three-person department. Willingness to learn and perform basic clinical support functions (training provided). Ready to take on this challenge? Apply today and let's get to work! 10239478 Share this job Copied url To save a job sign in or get started To apply for this job email your details to I want more jobs like this in my inbox. GET JOB ALERTS Share this job Copied url Link Copied Similar Jobs As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. 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