Administrative Assistant (Occupational Health)

Kelly® is seeking an Administrative Assistant to join the Occupational Health Clinic at a leading oil and gas company in Joliet, IL. This is an exciting long-term contract opportunity with competitive pay, onsite work, and a chance to play a vital administrative and clinical support role within a dynamic environment.

Position Details

	
• Location: Joliet, IL (onsite)
  
  	

• Pay Rate: $29 – $34 per hour (based on experience)
  
  	

• Schedule: Monday to Friday, standard business hours
  
  	

• Duration: Long-term contract (2 years)
  
  

Key Responsibilities

	
• Coordinate the daily workflow of the health center, including greeting visitors, answering phones, scheduling appointments, and calendar management.
  
  	

• Manage incoming and outgoing mail, and prepare packages for shipment.
  
  	

• Process invoices, set up new vendors, and assist with contractor service scheduling and time tracking.
  
  	

• Support clinicians in maintaining health center supplies and controlling access to secured areas.
  
  	

• Perform daily calibration of equipment, arrange for annual servicing, and maintain accurate records.
  
  	

• Oversee hazardous waste removal processes and manage waste manifests.
  
  	

• Update critical medical information and manuals as needed.
  
  	

• Provide reports from Cority (Occupational Health EMR system) and support OIMS stewardship reporting.
  
  	

• Facilitate new hire health assessment processes and liaise with recruitment.
  
  	

• Ensure accurate and up-to-date medical surveillance group enrollments and reporting.
  
  	

• Assist with scheduling and recording health surveillance assessments and results.
  
  	

• Trainable to perform and record clinical tests such as vital signs, pulmonary function tests, ECGs, vision tests, audiograms, and specimen collections.
  
  	

• Serve as point of contact for security requirements, administrative program coordination, and records management.
  
  	

• Maintain a clean and orderly clinic environment.
  
  	

• Support Workers’ Compensation Board (WCB) processes and claims, including documentation and uploads.
  
  

Qualifications

	
• 3–5 years of administrative support experience; medical office background highly preferred.
  
  	

• Proficiency with SharePoint, Microsoft Office Suite, and electronic medical record (EMR) systems.
  
  	

• Detail-oriented, proactive, hardworking, and dependable.
  
  	

• Excellent teamwork and communication skills; must thrive in a collaborative three-person department.
  
  	

• Willingness to learn and perform basic clinical support functions (training provided).
  
  

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