District Office Secretary

POSTING DETAILS

DISTRICT OFFICE SECRETARY

TERMS OF EMPLOYMENT

Hours: 8 hrs./day; 260 days/yr. 12 months

Pay: Category 3

Supervisor: Executive Director of Student Services

QUALIFICATIONS:

1. Must have a high school diploma or equivalent; AA degree preferred.

2. Must have excellent communication, interpersonal, planning/organization, and problem-solving skills.

3. Must be able to pass the following tests:

Applied Math

Microsoft Excel

Microsoft Word

Typing at a rate of 50 net wpm

1. Must be able to demonstrate proficiency in the use of Skyward, FastTrack and Absence Management within twenty (20) workdays.

2. Must have proven record of observing confidentiality.

3. Must have a proven record of punctuality, dependability, and consistent attendance.

4. Must have strong secretarial skills.

5. Must be able to use correct written and oral language in all communications.

6. Experience maintaining detailed records.

7. Ability to work flexible schedule to meet the needs of the district.

8. General experience in a school district that would provide a familiarity with school district procedures preferred.

ESSENTIAL JOB FUNCTIONS:

1. Serve as district receptionist; greet and direct all visitors in a professional and welcoming manner.

2. Serve as a confidential administrative assistant to the Executive Director of Student Services.

3. Organize, set priorities, and meet inflexible deadlines under considerable pressure.

4. Maintain a positive, productive, and cooperative relationship with all district staff and colleagues.

5. Develop effective customer-friendly information that is available to employees and the public to ensure clarity with regard to schedules, processes, resolution of concerns, and response questions.

6. Independently perform a variety of complex and detailed tasks quickly with a high degree of accuracy.

7. Protect confidential information consistent with district ethical guidelines.

8. Serve as district coordinator of Safe Schools online training program.

9. Process and monitor volunteer paperwork including issuing ID badges and updating volunteer list

10. Prepare and process purchase orders.

11. Support Employee Services department staff with tasks such as entering/verifying clock hours, tracking, proofreading, processing and filing completed paperwork, etc.

12. Process and track tuition reimbursement and professional development

13. Schedule discipline and boundary exception appeal hearings for Student Services.

14. Collect, file and track data for Student Services.

15. Process, track and communicate student enrollment such as Choice Transfers, In-District Transfers and Overflow Students.

16. Manage student summer enrollment paperwork and communication with families as needed.

17. Secretarial support for all student involved activities (handouts, notices, etc.).

18. Prepare and distribute materials related to Booster Tickets.

19. Collect and record Isolation and Restraint reports. Send monthly report to the special ed department.

20. Send updated Kindergarten/TTK enrollment numbers to Communications department, Teaching and Learning, and other departments as needed.

21. Send out summer matrix to buildings/departments.

22. Maintain regular attendance.

23. Perform other job-related duties as requested by supervisor and other District Administrators.

NOTICE OF NONDISCRIMINATION

The Longview School District is an Equal Opportunity district in education programs, activities, services, and employment. Longview School District does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, veteran, or military status, sexual orientation, gender expression or identity, genetic information, disability, or the use of a trained dog guide or service animal. We provide equal access to the Boy Scouts of America and other designated youth groups. We also comply with Section 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veterans Readjustment Act of 1974, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1964, the Age Discrimination in Employment Act, Older Worker Protection Act, and all other state, federal, and local equal opportunity laws .If you have a physical or mental disability that causes you to need assistance to access school facilities, programs, or services, please notify the school principal. This district endeavors to maintain an atmosphere free from discrimination and harassment. Any person who believes he or she has been discriminated against should contact the following district employees, located at 2715 Lilac Street, Longview, 98632, who have been designated to handle questions and complaints of alleged discrimination:

Section 504, Student ADA Coordinator

Andrew Schoonover, Executive Director of Student Services

...

...

Civil Rights Compliance Coordinator, Title IX

Coordinator, HIB Compliance Officer

Dr. Karen Joy, Executive Director of Employee Services

...

...

Conditions of Employment

• Are you eligible to work in the United States?
• Is your record clear of any crimes against persons as defined in RCW 43.43.830 and listed as follows: aggravated murder; first or second degree murder; first or second degree kidnapping; first, second, or third degree assault; first, second, or third degree rape; first, second, or third degree statutory rape; first or second degree robbery; first degree arson; first degree burglary; first or second degree manslaughter; first or second degree extortion; indecent liberties; incest; vehicular homicide; first degree promoting prostitution; communication with a minor; unlawful imprisonment; simple assault; sexual exploitation of minors; first or second degree criminal mistreatment; child abuse or neglect as defined in RCW 26.44.020; first or second degree custodial interference; malicious harassment; first, second, or third degree child molestation; first or second degree sexual misconduct with a minor; first or second degree rape of a child; patronizing a juvenile prostitute; child abandonment; promoting pornography; selling or distributing erotic material to a minor; custodial assault; violation of child abuse restraining order; child buying or selling; prostitution; felony indecent exposure; or any of these crimes as they may be renamed in the future?
• Is your record clear of any dependency action under RCW 13.34.030(2)(b) to have sexually assaulted or exploited any minor or to have physically abused any minor?
• Is your record clear of being found by a court in a domestic relations proceeding under Title 26 RCW to have sexually abused or exploited any minor or to have physically abused any minor?
• Is your record clear of being found in any final decision by the director of the department of licensing or a disciplinary board in the following businesses or professions to have sexually abused or exploited any minor or to have physically abused any minor: chiropractic; dentistry; dental hygiene; drugless healing; massage; midwifery; osteopathy; physical therapy; physicians; practical nursing; registered nursing; psychology; and real estate brokers and salespeople?
• Is your record clear, for the last seven years, of being released from prison or of a conviction of any offense that involved drugs, embezzlement, or fraud?
• Will you consent to a criminal history background check?
• Do you certify the answers given herein are true and complete to the best of your knowledge?
• I authorize the Longview School District to inquire with former employers or references and obtain any and all information regarding my job related background. I release and waive the Longview School District, my former employers, and all references from any and all liability in obtaining or disclosing such information. I agree that if I have provided false or incomplete statements, the district may, at its sole discretion, without notice or due process procedures, terminate my employment contract. If such action is taken by the district, the contract shall be deemed void from its inception. References and personal information which become a part of this application will be regarded as confidential and shall not be revealed to me.

Benefits

The standard package of benefits for classified staff includes retirement, medical, dental and vision for employees who work 630 hours or more per school year. Online Benefit Information:

Attachments

Cover Letter *

Current Resume*

College Transcripts or ETS Results

Optional Application Documents 1

References

Classified Professional References: 3 of 7 external references required.