CGS Regional Office Manager

Job Information

Job Title:

CGS Regional Office Manager

Department:

Commonwealth Governor’s School

Reports To:

CGS Regional Director

FLSA Status:

Non-Exempt

Work Calendar:

All 12 Month Staff

Salary Scale:

Clerical Professional Salary Scale

Job Summary and Purpose

The CGS Regional Office Manager performs complex office management duties, including accounting, administrative, and technical support for the regional program. This role assists The Commonwealth Governor's School Executive Superintendent and Regional Director, and serves as a community liaison, facilitating effective communication between sites, divisions, families, and regional staff. 

Work Objectives/Essential Functions

Serve as the Financial Manager for The Commonwealth Governor’s School.

• Oversee complex financial operations and ensure effective stewardship of state and special project funds
• Develop and manage the annual state-funded budget
• Supervise payroll, reimbursements, purchasing, contracts, and financial reporting
• Maintain accurate accounting records and compliance documentation
• Prepare financial reports for the Governing Board, fiscal agent, and Virginia Department of Education
• Manage SIS financial transactions
• Coordinate vendor procurement and purchasing
• Process and obtain approval for invoices and expenditures
• Support annual audit preparation while ensuring all fiscal operations align with state guidelines and organizational needs

Serve as the Office Manager for The Commonwealth Governor’s School, overseeing regional office operations.

• Serve as clerk to the Governing Board
• Provide administrative support to regional staff
• Manage regional and program data, including annual graduate data and related records
• Prepare confidential correspondence, reports, and official documents
• Maintain records, directories, inventories, and reporting systems
• Support program activities through travel to sites and participation in after-hours events as needed
• Coordinate dual enrollment registration and financial processes
• Develop and distribute informational and promotional materials

• Manage communication through the Student Information System (SIS)
• Provide stakeholders with information regarding CGS policies, procedures, and programs
• Support staff, faculty, PTO, advisory committees, and alumni relations

Other Position Details

Budget Authority

Responsible for development of The Commonwealth Governor’s School budget; Authorized to approve purchases in some (all) areas.

Education and Experience

Education Attainment (Required):

High school diploma or its equivalent

Education Attainment (Preferred):

Coursework or training in bookkeeping, accounting, or a related field is preferred.

Relevant Experience (Required):

Relevant Experience (Preferred):

• At least One (1) year of experience supporting school-based accounting functions or activity funds is preferred.

Industry Licensure or Certifications (Required):

Industry Licensure or Certifications (Preferred):

Required Licensures and Certifications

Additional Knowledge, Skills, and Abilities

Knowledge

• Knowledge of bookkeeping terminology, methods, and internal control practices
• Knowledge of applicable state and local procurement laws, rules, and procedures
• Proficiency with financial systems, spreadsheets, and standard office software

Skills

• Strong organizational, analytical, and time-management skills
• Effective written and verbal communication skills
• Demonstrated attention to detail and commitment to accuracy

Abilities

• Ability to work independently and collaboratively in a team environment
• Ability to establish and maintain effective working relationships with school staff, vendors, and the public
• Ability to meet deadlines while managing multiple priorities.

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Weight Demands

Rarely

Occasionally

Frequently

Lifting – 1–25 lbs

X

Lifting – 26–50 lbs

X

Lifting – 50+ lbs

X

Carrying – 1–25 lbs

X

Carrying – 26–50 lbs

X

Carrying – 50+ lbs

X

Pushing/Pulling – 1–25 lbs

X

Pushing/Pulling – 26–50 lbs

X

Pushing/Pulling – 50+ lbs

X

Physical Demands

Physical Demands

Rarely

Occasionally

Frequently

Standing

X

Sitting

X

Walking

X

Reaching

X

Turning/Twisting

X

Balancing/Climbing

X

Stooping/Kneeling

X

Crouching/Crawling

X

Classification Details (Completed by Human Resources)

Job Family:

Office/Regional Manager Service 12 NE

Calendar:

All 12 Month Staff

Pay Structure:

Clerical Professional Salary Scale

Position:

601010005 

FLSA Status:

Non-Exempt

Job Grade:

CP23

Job Code:

0100

Status:

Active

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.