Accounting Coordinator Office Coordinator

Are you a detail-oriented professional with a knack for numbers and a passion for organizational efficiency? An agricultural association is seeking an Accounting/Office Coordinator to play a key role in their day-to-day operations. This unique position combines hands-on bookkeeping responsibilities with office coordination duties. You will be responsible for maintaining accurate financial records while ensuring the office runs smoothly to support mission-driven agricultural initiatives. The ideal candidate is a proactive multitasker who thrives in a team environment and is proficient in QuickBooks and Microsoft Excel. Key Responsibilities Accounting & Financial Management Bookkeeping: Maintain accurate financial records, including weekly accounts payable, bank deposits, and monthly bank/credit card reconciliations. Reporting: Prepare monthly Treasurer's reports for the CEO and Board Treasurer; assist with audit preparation and review schedules. AR/AP Management: Track accounts receivable, follow up on past-due accounts, process invoices, and manage expense coding. Specialized Filings: Manage financial reporting for federal, state, and city agencies, including Federal Election Commission (FEC) filings for our Political Action Committee. Partnership Coordination: Manage records of invoices and payments between research partners and national check-off boards. Compliance & Improvement: Maintain insurance records and recommend improvements to standard operating procedures (SOPs). Office & Data Management Data Administration: Create and maintain vital databases, including grower assessment data, mailing lists, and contact records. Logistics & Travel: Coordinate scheduling, registration, and travel plans for the CEO and Board of Directors. Facility Coordination: Manage office equipment, troubleshoot vendor issues, and oversee office supply inventory. Stakeholder Support: Provide professional administrative support, including filing, scanning, and handling incoming inquiries from members and partners. Job Qualifications Education: Associate's Degree in Accounting (or an equivalent field). Experience: 2-3 years of accounting operations experience. Software Skills: Mandatory proficiency in QuickBooks Online and Microsoft Office (specifically Excel). Technical Aptitude: Ability to learn quickly and a willingness to leverage new technology to streamline bookkeeping procedures. Communication: Strong verbal and written communication skills with a commitment to maintaining strict confidentiality. Logistics: A valid driver's license and personal vehicle for occasional in-state travel. Soft Skills: Keen attention to detail, excellent organizational skills, and the ability to prioritize tasks under deadlines. #neasepersonnel #nowhiringinWilsonNC #staffing2026 #accountingjobs