Executive Assistant to Lead Pastor

Executive Assistant to Lead Pastor Calvary Worship Center - 4.6 Colorado Springs, CO Job Details Full-time $25 - $31 an hour 9 hours ago Qualifications Project team coordination Meeting minutes Confidential information handling Office activity coordination Microsoft Outlook Management Business travel arrangements Presentation software Phone communication Team leadership Spreadsheets Operations coordination planning Workplace dispute resolution Meeting transcription Executive administrative support Employee relationship building Collaboration with board members Mid-level 3 years Organizational skills Presentation preparation Stocking Managing projects Theology Managing executive calendars Phone call management Training Non-profit experience Leadership Communication skills Full Job Description EXECUTIVE ASSISTANT TO LEAD PASTOR TITLE: EXECUTIVE ASSISTANT TO LEAD PASTOR REPORTS TO: LEAD PASTOR STATUS: FULL TIME SALARY: TBD POSITION PURPOSE: The Executive Assistant (EA) is responsible for providing administrative support, project management, and internal/external communications relative to the office of the Lead Pastor. The EA is also responsible for being a liaison between the Lead Pastor and other parties (internal and external) on projects and initiatives, facilitating interdepartmental coordination to ensure efficient follow-through. This position also seeks to set an example for reliability, servant leadership, and kindness as a representative of the Lead Pastor RESPONSIBILITIES AND EXPECTATIONS: Manages the Lead Pastor's calendar, phone calls, and emails. Drafts, proofs, and sends communication on behalf of the Lead Pastor. Attends meetings on behalf of Lead Pastor and takes minutes for record-keeping and dissemination. Meetings include but are not limited to staff meetings, executive meetings, and event team meetings. Gathers information, such as estimates/quotes, locations, and purposes, for upcoming projects commissioned by the Lead Pastor. Keeps the Lead Pastor advised on time-sensitive issues and deadlines, ensuring appropriate follow-up. Exercises appropriate confidentiality in all matters related to the ministry. Completes a variety of special projects, including but not limited to: creating PowerPoint presentations, spreadsheets, special reports, and meeting agendas. Assists the Lead Pastor in planning and executing staff-wide/church-wide projects and initiatives, with further delegation. (Beyond Sunday) Proofreads all weekend sermon notes and forwards to the media team. Manages all church-related travel plans for the Lead Pastor and guest speakers. Orders and stocks Lead Pastor's office with specified refreshments. Is fully trained on the systems of communication (Subsplash Planning Center, Outlook, Office 365, etc.) at CWC and able to train others when necessary. Serves as secretary to the advisory board SKILLS AND QUALIFICATIONS: Must be a committed follower of Jesus Christ and display Christ-centered behavior (treating people with dignity, respect, compassion, and integrity always). Must be willing to attend, at a minimum, one weekly worship service at CWC. Excellent Communication and Social Skills Strong and prudent verbal and written communication skills to effectively convey ideas and information. Active listening skills to understand the needs and concerns of the staff and congregation. Ability to build professional and Christ-like relationships and collaborate with diverse groups of people. Ability to problem-solve and innovate. Organizational and Administrative Proficiency 3+ years of experience supporting executives, or a demonstrated track record of managing equivalent high-stakes administrative responsibilities. Strong organizational skills to manage multiple tasks and responsibilities. Excellent attention to detail and ability to maintain accurate, up-to-date records. Familiar and innovative with administrative tools and systems to streamline operations. Experience in Team Building and Conflict Resolution Adaptability and eagerness to foster a positive, inviting work environment. Managing expectations with discernment, transparency, and compassion, addressing differing opinions. Nurturing a culture of unity and collaboration. Knowledgeable in Theology and Church Ministry Maintains a growing relationship with Jesus. Cultivates a mature foundation in biblical knowledge and principles. Understands and applies the church's mission, vision, and core values. Ministry Experience Has previous experience in church/parachurch, nonprofit settings, or a related field. Experience in managing staff, leading teams, and overseeing church operations. Personal Character An exemplar in integrity, ethical behavior, and a lifestyle consistent with the Scriptures. A servant-hearted approach to leadership and a genuine care for people. Humble, willing to receive coaching and correction when needed, and actively seeks reconciliation.