Administrative Assistant

Posting Details

Position Information

Position Title

Administrative Assistant

Job Description

Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work study students, volunteers, and handle duties for the department Chair. Responsibilities include meeting and greeting students and guests; managing workflow by ensuring that deadlines are met and work is completed correctly; answering and directing phone calls; assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines; maintaining office supplies by checking inventory and ordering office supplies as needed and approved by the department Chair; keeping inventory of furniture, electronics, and all other equipment; prepares responses and requests for information; attending departmental meetings and taking detailed meeting minutes; organizing and scheduling appointments; writing and sending emails, correspondences; faxes and forms; assisting with preparing regularly scheduled reports; maintaining filing system; make travel arrangements; reconciling and submitting expense reports; serve as point of contact for students and alums.

In addition, the candidate should demonstrate strong digital literacy skills, as he or she will oversee office operations and manage digital and electronic recordkeeping systems.

Required Qualifications

Bachelor's degree required; experience/training in data analytics, developing and managing data sets that are critical to departmental continuous improvements and assessment, proficiency in MS Office with expertise in s Microsoft Word, PowerPoint and Excel; ability to analyze and revise operating practices to improve efficiency; ability to create memorandums and take dictation; must be detailed oriented and comfortable working in a fast-pace office environment; exceptional communication skills; superior organizational skills and dedication to completing projects timely; must also have three (3) to five (5) years of work experience in an office setting and have excellent typing skills

Preferred Qualifications

Demonstrates experience in website development, maintenance, and content management. Additionally, expertise in designing, updating, and managing web-based platforms.

Physical Demands

Applicants must be able to lift, pull, bend, stand, and walk.

Posting Detail Information

Posting Number

SF841P

Open Date

12/01/2025

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have a bachelor's degree?

Yes

No

How many years of experience do you have in this type of position?

0-1

1-3

3-5

5-7

7+

How many years of Administrative support experience do you have?

0-2

3-5

6-9

10 or more

What is your Philosophy for serving students?

(Open Ended Question)

Are you a current employee of the university?

Yes

No

How many years of experience do you have working in an office environment?

1-2

3-5

6-8

More than 10

Please describe in detail how your background and experience would be applicable for this position in a College/University setting

(Open Ended Question)

If you have not had higher ed experience, please explain your interest in working in this environment.

(Open Ended Question)

Do you have experience in working with detailed budgets?

Yes

No

Do you have significant experience with the following applications?

Word

Excel

PowerPoint

Visio

Most of the above

All of the above

Please select any of the following certifications that apply.

Associate Computing Professional (ACP)

Certified Business Intelligence Professional (CBIP)

Certified Computing Professional (CCP)

Certified Data Management Professionals (CDMP)

Ceritified IT Compliance Professional (CITCP)

Certified IT Consultant (CITC)

Information Systems Analyst (ISA)

More than one of the above

Documents Needed To Apply

Required Documents

Resume

Transcripts

Letter of Recommendation

Cover Letter

Optional Documents