Administrative Assistant II - University College

Job Title

Administrative Assistant II - University College

Essential Job Functions

• Serves as administrative assistant to the Dean, University College
• Provides or oversees reception services, scheduling appointments, meetings and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures and maintaining internal records of expenditures
• Other related duties, as assigned

Qualifications

• High school diploma or GED

• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

• Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant

Knowledge Skills and Abilities

• Knowledge of database applications, web content management, and administrative business systems

• Records maintenance skills

• Organizing and coordinating skills

• Keyboarding and Reception skills

• Ability to communicate effectively, both orally and in writing

• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals

• Ability to maintain departmental financial records and accounts and prepare financial reports as required

• Ability to maintain confidentiality of records and information