Administrative Secretary

Job Description

General Overview

Under general direction, relieves department official(s) of administrative tasks and represents them in their absence, researches information, analyzes data, and recommends changes and programs for approval, performs secretarial duties as assigned. Administrative Attendance Review.

Required Qualifications

Any combination of training and work experience that indicates possession of the skills, knowledge, and abilities listed below. Completion of high school level education supplemented by coursework in general office practices, plus three (3) years of office management/executive secretary experience.

Knowledge, Skills, and Abilities

Comprehensive knowledge of office management; office practices and procedures; government structure and process; public relations; research methods; bookkeeping; employee training and development; interviewing. Thorough knowledge of policy and procedures*; supervision procedures. Basic knowledge of higher mathematics. Ability to make appointments; sort items into categories according to established method; communicate effectively in written and oral form; define problems, collect data, establish facts and draw valid conclusions; copy material accurately and recognize grammatical, spelling and copy errors; maintain accurate records; develop and maintain effective working relationships with associates; supervisors and public officials; operate a variety of standard and complex office equipment; prepare concise and accurate reports; compose business letters; proofread technical materials, recognizes errors and makes corrections; calculate fractions, decimals, percentages. Skills in keyboard operation, P/C operation, and calculator. Knowledge of daily attendance review policy and procedures.

(*Indicates developed after employment).

Job Duties

Front desk meeting and directions to Deputies and Cadets. The duties listed below are intended to depict tasks performed by this classification. Relieves official of routine administrative tasks; directs activities of department heads and/or supervisors as instructed and transmits decisions to and from department personnel, receives and responds to inquiries from constituents, general public, and employees; responds to public complaints; represents official and/or attends various meetings with officials (e.g., Board of Revision, Budget, Planning, etc.). Researches information and prepares reports on the same; analyzes data from department heads/supervisors and summarizes for review; recommends procedural changes and/or organizational changes as indicated by data reviewed; prepares special studies (cost summaries, contract service summaries, etc.); as required, reviews and oversees preparation of department accounts. Performs confidential and complex secretarial functions (e.g., types a variety of material including agendas, correspondence, reports, documents, forms, memos, inter-office communication, etc.; from rough draft, tape recorder, etc.); composes responses for signature; maintains all records and files affiliated with operation of official's office; schedules and maintains appointment schedules, sets up meetings, conferences, makes travel arrangements as required; receives, sorts and distributes incoming mail. Prepares records for the office; prepares personnel action forms, job descriptions, as required; may train and/or supervise office personnel (e.g., ensures work is performed according to established policy and procedures to meet project deadlines, takes corrective action, recommends commendation, schedules and/or assigns work, etc.). Gathering information for a daily attendance and tardy review.

POST INTERAL AND EXTERNAL

WORK LOCATION: 53 UNIVERSITY AVENUE AKRON, OH 44308

SHIFT: 7:30-4:00

DAYS: MONDAY-FRIDAY

PRE-EMPLOYMENT DRUG SCREENING AND BACKGROUND CHECK REQUIRED

Position : 315011001

Code : 20263100-9

Type : INTERNAL & EXTERNAL

Group : SHERIFF CL

Job Family : LAW ENFORCEMENT/SECURITY

Posting Start : 05/26/2026

Posting End : 06/02/2026

Details : Click for your future!

HOURLY RATE RANGE: $20.23-$23.77