Administrative Clerk I

THE POSITION

Administrative Clerk I is the entry level class in the Administrative Clerk series. Positions at the I/II level are flexibly staffed. Incumbents perform duties similar to an Administrative Clerk II but are not expected to perform with the same independence and judgment on matters related to established procedures and methods. This class is typically used as a training class in that incumbents may have only limited related work experience. Incumbents are expected to progress to the Administrative Clerk II level with appropriate training, experience, and satisfactory job performance.

Duties may include, but are not limited to, the following:

• Types and processes a variety of correspondence, reports, forms, and specialized documents from rough draft, or verbal instruction using computer hardware and software applications and office equipment.

• Operates electronic fingerprint scanning systems and inputs data and updates to systems as required.

• Proofreads and checks typed and other materials for accuracy, completeness, compliance with department policies, and correct English usage including grammar, punctuation, and spelling.

• Enters, edits, and retrieves data using an on-line or computer system; prepares reports from the computer system following established formats.

• Assists department personnel by performing record checks, inquiries, research, and pulling applicable records and reports.

• Acts as a receptionist; receives and screens visitors and telephone calls and takes messages; provides information on department activities, functions, policies, and procedures as required.

• Performs routine clerical work including photocopying, filing, billing, checking and recording information on records.

• Sorts, files, copies and distributes a variety of documents and records, including crime reports, citations, and petitions.

• Compiles information and data for statistical and financial reports from multiple sources.

• Maintains a variety of statistical records; checks and tabulates statistical data; prepares simple statistical reports.

• Operates standard office equipment such as a calculator, printers, microfilm and computer software and hardware applications.

• Receives, sorts, and distributes incoming and outgoing correspondence; maintains mailing lists.

• Schedules meetings, room/field reservations, court hearings and trials as necessary.

• Issues, receives, types, and processes applications, permits, and other forms.

• Accepts payment of fees; disburses petty cash; maintains and processes cash records.

• Orders office supplies; maintains inventory; submits expense claims.

• Performs other related duties as assigned.

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One vacancy exists in the Department of Public Utilities. This classification is also used in several other departments, including Planning and Development, which may have future vacancies. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.

THE REQUIREMENTS

Option 1: High school diploma or GED equivalent.

Option 2: Successful completion of, or current participation in, a City of Fresno Internship Program as defined by the Director of Personnel Services.

Special Requirement(s): Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Verification of the ability to type at a net rate of 40 words per minute may be required. Depending on assignment, may be required to obtain and maintain a State of California Department of Justice (Penal Code section 11102.1) background clearance to become

a certified fingerprint roller within six (6) months of hire.

Depending on assignment, bilingual abilities may be required to meet departmental needs.

SELECTION PROCESS

The selection process will consist of the following:

WRITTEN EXAMINATION-100%: The written examination is designed to assess a candidate's knowledge in the following areas: English usage, spelling, grammar and punctuation, office practices/procedures, record keeping and filing, training practices, Word and Excel; AND ability to proofread, solve mathematical problems, apply public contact and judgment/ interpersonal skills.

The written exam is tentatively scheduled for the week of: July 6, 2026

Candidates must achieve a passing score to qualify for the eligible list.

VETERANS PREFERENCE

Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score.