2026 Support Staff Recruitment Fair - Secretary

Complete an application to Register. 2026 Hazelwood Support Staff Recruitment Fair The Hazelwood School District is excited to invite interested candidates to attend the 2026 Hazelwood Support Staff Recruitment Fair ! We are seeking dedicated, professional, and student-centered individuals to join our team and support the success of our schools and district community. Event Details Date: Thursday, June 25, 2026 Time: 1:00 PM - 4:30 PM Location: The Learning Center Room: Galactic Multipurpose Room The location of the event will be in the Galactic Multipurpose room: 15955 New Halls Ferry Rd. Florissant, MO 63031. ________________________________________________________ POSITION TITLE: Building/Department/Grade Level Secretary/Registrar REPORTS TO: School Principal or Associate Principal POSITION SUMMARY Performs a wide variety of secretarial, clerical, and administrative duties while responding to the needs of students, parents, and school personnel. Provides essential front-office support to ensure efficient school operations. Positions may be 10.5-, 11-, or 12-month assignments. FUNCTIONS OF THE JOB Essential Functions Perform major clerical duties including typing correspondence, preparing reports, screening phone calls, greeting visitors, and coordinating meetings. Respond to inquiries and provide information and assistance to students, parents, staff, and the public. Register new students, including collecting required documentation, entering data into the student information system, and ensuring compliance with district and state requirements. Gather, track, and enter data needed to prepare and submit reports. Perform financial-related tasks such as assisting with budgets, payroll, billing, collections, deposits, and maintaining financial records. Develop and maintain schedules; coordinate logistics and provide administrative support for meetings and special events. Initiate and process purchase orders for supplies and equipment. Utilize technology systems to support daily operations, including student information systems and communication platforms. Perform other duties as assigned. Marginal Functions Assist other administrators or designated staff during absences or with special projects. PHYSICAL / VISUAL DEMANDS Requires sitting, walking, standing, speaking, hearing, and occasional stooping or crouching to access files. Requires clear vision at close range (20 inches or less) and distance (20 feet or more). Involves minimal physical effort, including lifting light items (1-5 lbs.) regularly and occasional lifting of up to 60 lbs. with assistance. ENVIRONMENTAL CONDITIONS Normal office environment. POSITION QUALIFICATIONS Knowledge: Knowledge of administrative and secretarial practices, accounting procedures, and general office operations. Ability to operate office equipment and software, including systems requiring intermediate to advanced technical skills. Education equivalent to a high school diploma plus additional specialized training. Experience: 1 to 5 years of relevant experience preferred. SKILLS AND ABILITIES Strong organizational and mathematical skills. Excellent interpersonal and communication skills; ability to interact effectively with individuals at all levels. Proficiency in Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets, Slides). Proficiency in Microsoft Office , including Excel and Word. Working knowledge of Zoom , Adobe , multi-line phone systems , and Infinite Campus (or similar student information systems). EQUIPMENT USED Personal computer and related software Multi-line phone system Copier, scanner, and fax machine LICENSE / CERTIFICATION None required. ADDITIONAL INFORMATION This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. "Commonly associated" is not intended to mean always or only . There are different experiences that suggest other ways or circumstances where reasonable changes or accommodation are appropriate. All activities, demands, conditions and requirements are linked to Essential Job Functions unless marked with an asterisk which denotes linkage only to marginal function(s) Equal Opportunity Employer Revised April 2026