Facilities Admin Specialist

at Oracle in Augusta, Maine, United States

Job Description

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

Responsibilities

Logistics & Shipping/Receiving

Manage all site shipping and receiving, including packages, freight, and vendor deliveries

Coordinate delivery schedules and dock access with vendors and internal teams

Maintain accurate logs and chain-of-custody documentation when required

Support inventory tracking for operational and facility-related materials

Operations Coordination & Administration

Schedule site visits, vendor activities, and facility-related work

Process administrative paperwork including purchase requests, work orders, invoices, and service documentation

Maintain organized records for site operations and compliance tracking

Distribute and manage incoming/outgoing mail and internal deliveries

Workplace & Site Support

Coordinate on-site meetings, employee engagement activities, and site events

Assist with planning logistics for trainings, leadership visits, and team gatherings

Order, organize, and manage site catering (including lunches and special events)

Maintain break rooms, kitchens, and common areas with regular restocking of supplies

Monitor and replenish office and facility consumables

Vendor & Visitor Coordination

Serve as a point of contact for non-technical vendors and service providers

Support visitor logistics including badging coordination and meeting support

Ensure vendors follow site processes and scheduling expectations

Disclaimer:

Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $33.94 to $67.88 per hour; from: $70,600 to $141,200 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles