Administrative Assistant

Posting Summary Logo:

Posting Number:
RTF00121PO26

USC Market Title:
Administrative Assistant

Link to USC Market Title:

Business Title (Internal Title):
Administrative Assistant

Campus:
Upstate

Work County:
Spartanburg

College/Division:
USC Upstate College/Division Level

Department:
UPS Fine Arts & Communication Studies

Anticipated Hiring Range:
$36,608 - $39,375; Salary commensurate with education and experience.

Location of Vacancy:
USC Upstate, Spartanburg, SC

Part/Full Time:
Full Time

Hours per Week:
37.5

Work Schedule:
Monday Friday; 8:30am 5pm; Some evenings and weekends as needed are required.

Type of Staff Position:
Staff Time-Limited (STL)

Basis :
12 months

Job Search Category:
Administrative

About USC About University of South Carolina:
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelors degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

South Carolina Retirement:
Yes

State Insurance Programs:
Yes

Annual Leave:
Yes

Sick Leave:
Yes

Position Description Advertised Job Summary:
Administrative Assistant
University of South Carolina Upstate
RTF00121PO26
Spartanburg, SC

Under the direction of the Humanities internship Coordinator, the Administrative Assistant will provide administrative support to the College of Arts, Humanities, and Social Sciences Humanities Internship Program. The Administrative Assistant for this grant-funded program will track internship information and placements; assist with collecting evaluation data; process payments to students and faculty; assist with events such as workshops and orientation sessions; and maintain program website and social media.

Job Related Minimum Required Education and Experience:
Typically holds a high school diploma or GED . Requires no prior work experience.

Required Certification, Licensure/Other Credentials:

Preferred Qualifications:
Bachelors degree from an accredited institution, or high school diploma + 4 years equivalent experience.

Knowledge/Skills/Abilities:
A successful background check is required. Excellent written, oral, and digital communication skills with a demonstrated culturally respectful interpersonal communication style. Handles confidential information appropriately. Utilize project coordination skills. Ability to create and organize documents and data using Word, Adobe, and Excel.

Job Duties Job Duty:
Assists Humanities Internship Coordinator with administrative duties, including scheduling meetings with internal and external constituents; responding to inquiries about the program from students, faculty and external partners; and managing the calendar for the program.

Essential Function:
Yes

Percentage of Time:
15

Job Duty:
Management of Internship Processes and Data:
Coordinates the system for collecting and processing internship applications. In collaboration with the PI/Humanities Internship Coordinator, maintains a system for tracking student internship placements. Assists the Humanities Internship Coordinator and the Humanities Internship Evaluator with evaluation data collection. Processes student internship stipends. Processes faculty stipends.

Essential Function:
Yes

Percentage of Time:
40

Job Duty:
Event Planning and Coordination:
Collaborates with Humanities Internship Coordinator to plan and execute workshops and programs. Tasks include reserving campus space using the 25Live system; catering orders; preparing workshop materials; notifying student interns and faculty of events; assisting with setup at events. Attends events to check attendees in and to ensure the smooth execution of program.

Essential Function:
Yes

Percentage of Time:
25

Job Duty:
Budget:
Collaborates with Humanities Internship Coordinator and with Grants Administrator to manage project budget. Keeps detailed and accurate records of project expenditures. Maintains ledgers and spreadsheets to track expenses.

Essential Function:
Yes

Percentage of Time:
10

Job Duty:
Social Media management:
Assists Humanities Internship Coordinator with program web page updates. Also develops and maintains social media presence on various social media platforms.

Essential Function:
Yes

Percentage of Time:
10

Position Attributes Hazardous weather category:
Non-Essential

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.:
No

Posting Detail Information Number of Vacancies:
1

Desired Start Date:
07/01/2026

Position End Date :
11/30/2028

Job Open Date:
05/27/2026

Job Close Date:

Open Until Filled:
Yes

Special Instructions to Applicant:
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program ( EAP )
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Professional Development Opportunities

Quicklink for Posting:

EEO Statement:
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.