Administrative Assistant

University of South Carolina
Spartanburg, South Carolina
Full Time

Email Address

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Posting Summary

Logo Posting Number RTF00121PO26 USC Market Title Administrative Assistant Link to USC Market Title Business Title (Internal Title) Administrative Assistant Campus Upstate Work County Spartanburg College/Division USC Upstate College/Division Level Department UPS Fine Arts & Communication Studies Anticipated Hiring Range $36,608 - $39,375; Salary commensurate with education and experience. Location of Vacancy USC Upstate, Spartanburg, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Monday - Friday; 8:30am - 5pm; Some evenings and weekends as needed are required.

Type of Staff Position Staff Time-Limited (STL) Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at . Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

South Carolina Retirement Yes State Insurance Programs Yes Annual Leave Yes Sick Leave Yes

Position Description

Advertised Job Summary

Administrative Assistant

University of South Carolina Upstate

RTF00121PO26

Spartanburg, SC

Under the direction of the Humanities internship Coordinator, the Administrative Assistant will provide administrative support to the College of Arts, Humanities, and Social Sciences Humanities Internship Program. The Administrative Assistant for this grant-funded program will track internship information and placements; assist with collecting evaluation data; process payments to students and faculty; assist with events such as workshops and orientation sessions; and maintain program website and social media.

Job Related Minimum Required Education and Experience

Typically holds a high school diploma or GED. Requires no prior work experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

Bachelor's degree from an accredited institution, or high school diploma + 4 years equivalent experience.

Knowledge/Skills/Abilities

A successful background check is required. Excellent written, oral, and digital communication skills with a demonstrated culturally respectful interpersonal communication style. Handles confidential information appropriately. Utilize project coordination skills. Ability to create and organize documents and data using Word, Adobe, and Excel.

Job Duties

Job Duty

Assists Humanities Internship Coordinator with administrative duties, including scheduling meetings with internal and external constituents; responding to inquiries about the program from students, faculty and external partners; and managing the calendar for the program.

Essential Function Yes Percentage of Time 15 Job Duty

Management of Internship Processes and Data:

Coordinates the system for collecting and processing internship applications. In collaboration with the PI/Humanities Internship Coordinator, maintains a system for tracking student internship placements. Assists the Humanities Internship Coordinator and the Humanities Internship Evaluator with evaluation data collection. Processes student internship stipends. Processes faculty stipends.

Essential Function Yes Percentage of Time 40 Job Duty

Event Planning and Coordination:

Collaborates with Humanities Internship Coordinator to plan and execute workshops and programs. Tasks include reserving campus space using the 25Live system; catering orders; preparing workshop materials; notifying student interns and faculty of events; assisting with setup at events. Attends events to check attendees in and to ensure the smooth execution of program.

Essential Function Yes Percentage of Time 25 Job Duty

Budget:

Collaborates with Humanities Internship Coordinator and with Grants Administrator to manage project budget. Keeps detailed and accurate records of project expenditures. Maintains ledgers and spreadsheets to track expenses.

Essential Function Yes Percentage of Time 10 Job Duty

Social Media management:

Assists Humanities Internship Coordinator with program web page updates. Also develops and maintains social media presence on various social media platforms.

Essential Function Yes Percentage of Time 10

Position Attributes

Hazardous weather category Non-Essential Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No

Posting Detail Information

Number of Vacancies 1 Desired Start Date 07/01/2026 Position End Date 11/30/2028 Job Open Date 05/27/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicant

The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

USC Upstate offers a valuable benefits package including but not limited to:

Health and Life Insurance
Retirement Programs
Paid Tuition Program
Dependent Scholarships
Employee Assistance Program (EAP)
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Professional Development Opportunities

Quicklink for Posting EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

- This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?
Yes
No
- Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?
Yes
No
- Do you have a bachelor's degree from an accredited institution, or a high school diploma with 4 years of equivalent experience?
Yes
No
- The salary range for this position is $36,608 - $39,375 based on education and experience. Is this salary range acceptable to you?
Yes
No