Were Hiring a Remote Administrative Assistant

Administrative Services Manager/ Administrative Assistant
Duration: 12 months contract
Location: Remote @ Nashville, TN 37243

This is a hybrid position requiring onsite attendance at least 1–2 days per month, with additional days as needed. Some instate travel is required.

Job Overview:

• Seeking a fulltime Administrative Services Manager to support the Assistant Commissioner of the Division of Health Disparities Elimination.
• This role will assist with administrative and business operations, contract development and revisions, and maintain fiscal accountability for contracts.
• This position works closely with division and office directors to manage administrative and fiscal functions, including reviewing contractors' financial reports and making recommendations to align expenditures with approved budgets.
• The role also includes general administrative support to ensure smooth program operations.
• This is a hybrid position requiring onsite attendance at least 1–2 days per month, with additional days as needed. Some instate travel is required.
• Candidates must reside in or be willing to relocate to Tennessee.
• This position is funded through the Rural Health Transformation Program for the next 5 years.

Duties and Responsibilities:

• Prepares, edits, and finalizes meeting minutes; maintains electronic records and distributes documents to staff and partners.
• Reviews, monitors, and analyzes budgets and expenditures to ensure alignment with funding requirements.
• Oversees, as needed, and tracks general service/goods contracts and other documents for competitive procurement processes through completion.
• Performs a wide range of administrative tasks, including routine correspondence, assembling information for reports and meetings, and supporting daytoday program operations across the division.
• Serves as liaison between leadership, internal staff, and external agencies as needed.
• Handles travel arrangements, maintains expense documentation, and supports general office functions.

Minimum Qualifications:

• Five or more years of increasingly responsible professional administrative experience.
• Strong written and verbal communication skills.
• Experience monitoring budgets and expenditures.
• Ability to think strategically and critically to achieve program outcomes.
• Strong problem solving, research, and analytical skills.
• Collaborative approach with the ability to work effectively in a team environment.
• Excellent interpersonal skills and ability to build and maintain partnerships.

Education Requirements:
Graduation from an accredited college or university with a bachelor's degree. Up to four years of increasingly responsible fulltime subprofessional, paraprofessional, or professional experience may be substituted for the required education on a year for year basis.

Schedule: Monday to Friday
7.5 hours
Shift: 8:00 AM to 4:30 PM

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