Legal Receptionist/Office Assistant

Legal Receptionist/Office Assistant at Beacon Hill Staffing Group, LLC Legal Receptionist/Office Assistant at Beacon Hill Staffing Group, LLC in San Francisco, California Posted in about 14 hours ago. $28.00 - $29.00 per hour Job Description: Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Beacon Hill is partnering with a confidential, well-regarded litigation firm in San Francisco to hire a Legal Receptionist/Office Assistant . This is a dynamic, hands-on position suited for a detail-oriented professional who thrives in a fast-paced, client-facing environment. The ideal candidate is proactive, organized, and comfortable balancing front desk responsibilities with broader office coordination and administrative tasks. This role is ideal for someone who is strong in Microsoft Word and enjoys producing polished, client-ready documents. Location: Hybrid - San Francisco, CA 94111 Start: ASAP Duration: Open-ended, with potential for direct hire (depending on business needs, performance, etc.) Hours: Full-time Schedule: Standard business hours of operation Pay: $28-$29/hour, depending on experience What you'll do Reception & Client Services Serve as the primary point of contact for all visitors and clients, ensuring a professional and welcoming experience Answer, screen, and direct incoming calls; take and relay messages accurately Maintain a polished, organized, and professional reception area Administrative Support Draft, edit, and format correspondence, documents, and reports Prepare and process expense reports and other administrative documentation Maintain calendars, schedules, and appointments as needed Provide administrative support to attorneys, paralegals, and staff on an as-needed basis Meetings & Event Coordination Schedule, manage, and coordinate internal and external meetings Set up and break down conference rooms, including video conferencing (e.g., Teams, Webex) Coordinate catering, meeting materials, and logistics for events and client meetings Office Operations Manage incoming and outgoing mail, deliveries, and courier services Maintain office supply inventory and assist with vendor coordination Support basic office budgeting tasks, including tracking catering and supply expenses Assist with general office operations and ad hoc administrative projects Technology & Facilities Support Set up and troubleshoot basic conference room technology for meetings and visitors * Operate standard office equipment (phones, copiers, printers, etc.) Essential Job Functions and Responsibilities Proficiency in standard document processing software, MS Office 365, Teams, Word, Excel, PowerPoint, Adobe and AI. Draft, edit, prepare, and manage correspondence, spreadsheets, expense reports, and proofreading. Arrange, organize, and coordinate internal and external events, meetings, appointments, conferences, travel arrangements, and catering. Maintain schedules and calendars. Handle incoming and outbound mail/couriers and other materials. Answer, transfer phone calls, take and communicate messages. Maintain office operations filing systems. Maintain budgets for catering and other office supplies. Operate standard office equipment, such as phones, computers, copiers, and fax machines. Support assigned attorneys, paralegals, and, at times, with ad hoc projects. Ability to lift 25 pounds. Other Job Tasks and Responsibilities Seamlessly execute a dual role at the reception desk, handling any front desk duties and administrative/document processing. Assist with general office/operations support with administrative tasks, as needed. Comfortable with setting up IT equipment for internal meetings in conference rooms or visitors. Demonstrate a proactive, solutions-oriented mindset. Maintain a polished and professional demeanor. Qualifications/Education 5+ years of experience in a receptionist, administrative, or office support role, preferably in a professional services or law firm environment Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Webex) Excellent written and verbal communication skills Strong organizational skills and attention to detail, with the ability to manage multiple priorities Professional demeanor with strong client service instincts Proactive, reliable, and solutions-oriented Practical experience working as a Receptionist/Office Assistant Associate's degree or higher, preferred Technical certification in areas of word processing, a plus Relevant technical or administrative certifications are a plus Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . We look forward to working with you. Beacon Hill. Employing the Future (TM)