Package Unit Pros is a commercial HVAC company located in Hayward, CA. We are looking for an on-site office administrative assistant.
Position & Responsibilities:
*Handle incoming calls and emails: Redirecting calls to the appropriate person. Interact with clients and answer questions in a professional matter.
*Reports: Tracking job hours and technician hours for management reports. Providing reports to management, billing department and reviewing technician reports to send to clients upon job completion and any additional report requests.
*Management and organization of all company documentation, including contracts, permits, project files, company vehicles, insurance, office contacts, etc.
*Other tasks:
Schedule office appointments as requested.
Maintain office calendars
Assist with project coordination and bid preparation.
Certificate of insurance submissions
Support tasks, including onboarding new employees.
Any other office tasks as necessary.
Qualifications:
Positive attitude, good work ethic, problem-solving approach
Reliable and dependable
Proficient in Excel, Outlook and Quick Books
Phone etiquette
Authorized to work in the US
Details
Full-time, hourly position
Monday-Friday 8am-5pm with 1 hour lunch.
Medical, first $750 paid by Package Unit Pros
Dental and Vision Insurance
Retirement Plan (Vanguard Simple IRA) 100% match up to 3% of Annual Salary
PTO, 15-days per year
Paid Holidays, 6-days
*No remote work.*
*Please respond to this ad with a resume.*
Position & Responsibilities:
*Handle incoming calls and emails: Redirecting calls to the appropriate person. Interact with clients and answer questions in a professional matter.
*Reports: Tracking job hours and technician hours for management reports. Providing reports to management, billing department and reviewing technician reports to send to clients upon job completion and any additional report requests.
*Management and organization of all company documentation, including contracts, permits, project files, company vehicles, insurance, office contacts, etc.
*Other tasks:
Schedule office appointments as requested.
Maintain office calendars
Assist with project coordination and bid preparation.
Certificate of insurance submissions
Support tasks, including onboarding new employees.
Any other office tasks as necessary.
Qualifications:
Positive attitude, good work ethic, problem-solving approach
Reliable and dependable
Proficient in Excel, Outlook and Quick Books
Phone etiquette
Authorized to work in the US
Details
Full-time, hourly position
Monday-Friday 8am-5pm with 1 hour lunch.
Medical, first $750 paid by Package Unit Pros
Dental and Vision Insurance
Retirement Plan (Vanguard Simple IRA) 100% match up to 3% of Annual Salary
PTO, 15-days per year
Paid Holidays, 6-days
*No remote work.*
*Please respond to this ad with a resume.*
Job ID: 522460442
Originally Posted on: 5/26/2026
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