Long Term Sub - Secretary

LONG TERM SUB - SECRETARY

Job Posting ID: 128Location(s): NACHES VALLEY MIDDLE SCHOOLEmployment Type: Full TimeJob Type: Classified - SubstitutePosted Date: 05/20/2026Deadline: 06/04/2026Pay: $25.00 - $32.58Hours per Day: 7:00:00

Summary

Assist the Head Secretary in the performance of duties designed to maintain office efficiency. Achieve and maintain good rapport with staff and students. Adhere to conduct and appearance standards prescribed by district policy.

ESSENTIAL JOB FUNCTIONS

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greets students, parents, and callers, ascertains wants and furnishes information and direction using good public relations skills.

• Types letters, bulletins, forms, newsletters, reports, and other word processing documents.

• Receives and distributes mail.

• Handles requisitions and originates purchase orders, mails them, files, handles all related correspondence, and, with principal, authorizes payment of all or part of them.

• Receipts and deposits all money coming in, both district and ASB, including fundraisers, fines, donations, bookstore, assemblies, lunch sales, ASB cards, etc.

• Supervises and directs student "office aides."

• Administers first aid to students in the absence of the nurse.

• Schedules conferences for all 7th and 8th-grade teachers during conference week and randomly other times.

• Treats all matters of school in a professional, confidential manner.

• Maintains attendance records according to State and District policy.

• Inputs transportation trip tickets for all field trips.

• Handles all clerical responsibilities in regard to athletics as needed, including but not limited to:

• compile eligibility information on every student participating in athletics

• make class lists and keep teachers updated on new athletes and athletes that have been dropped from a particular sport

• make coaches aware of daily athlete attendance

• request weekly grade reports on athletes receiving a failing grade

• send out appropriate letter to parents regarding grades

• type and send out sports schedules

• type award certificates for awards assemblies

• input trip requests for all away games

• Calls and meets substitute teachers.

• Performs other duties as may be assigned by supervisor.

MINIMUM QUALIFICATIONS

SKILLS AND QUALIFICATIONS:

• Bilingual English/Spanish Required
• Candidates must possess a High School Diploma or GED
• Clerical training and or experience.
• Clearance for state and national background checks as a result of fingerprinting; successfully pass criminal records check
• Must have a Washington State driver's license.
• Personal skills to work with staff, students, and parents.
• Ability to use a multi-line phone system and maintain proper phone etiquette.
• Computer skills to do word processing, use databases and spreadsheets, and ability to learn new programs.
• Skills with a variety of office equipment such as: fax, laminator, 10-key, copy machine, etc.
• Skills with checkbooks, check registrars, taking in and receipting money, bank deposits, purchase order processes, knowledge of or ability to learn student records system, and knowledge of or ability to learn ASB procedures.
• Office management skills.
• Public relations skills.
• Knowledge of basic first aid.
• Record of dependability, punctuality, flexibility and strong attendance.

PHYSICAL DEMANDS

The usual and customary methods of performing the job's functions require the following conditions:

• Significant: (i.e. sitting, talking, hearing, walking, vision, color vision, peripheral/depth perception, ability to adjust focus, grasping, handling paperwork, repetitive motion, use of personal computer, looking at a computer monitor, lifting up to 10 pounds)
• Frequent: (i.e. standing, bending, carrying; use of phone; use of copy machine)
• Occasional: (i.e. driving, lifting over 10 pounds up to 45 pounds, reaching above the shoulder, use of fax machine)

Significant - Occupation requires this activity more than 66% of time (5.5+ hrs/day)

Frequent - Occupation requires this activity from 33% to 66% of time (2.5 to 5.5+ hrs/day)

Occasional - Occupation requires this activity up to 33% of time (0 to 2.5+ hrs/day)

JOB STATEMENT

The statements contained in this job description reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, the scope of responsibilities, and the physical demands, but should not be considered an all-inclusive listing of the work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.

BENEFITS

• Health Benefits - Positions anticipated to work 630 hours or more in a school calendar year are eligible for medical, dental, and vision benefits. Benefits begin the first day of the month following the date of hire.
• Retirement System - Anyone eligible to belong to the retirement system must pay into the retirement system. Deferred Compensation and Tax-Sheltered Annuities - These are available to all staff.
• Annual/Vacation Leave - Some positions may earn at a different rate per policy.
• Sick Leave - One day per month is earned for full-time employment. Less than full-time earn leave on a pro-rata basis.
• Holidays - Staff who are eligible for vacation are also eligible for paid holidays
• Employee Assistant Program - An Employee Assistance Program is available to all staff.

NON 260 EMPLOYEE - NON -WORK DAYS

• Labor Day (approx two days off)
• Veterans Day
• Thanksgiving Holiday (approx three days off)
• Christmas Holiday, New Year's Day (approx two weeks off)
• Martin Luther King Day
• President's Day (approx two days off)
• Spring Break ( five days off)
• Memorial Day
• Juneteenth
• Summer Break (mid-June - mid-August)

MISSION STATEMENT

The mission of the Naches Valley School District is to create a positive, supportive, growth-minded learning environment in order to reach the fullest potential in our schools, community, and life.

Attachments

Secretary-MS 2025 (1)Download Attachment