Executive Assistant, CEO Onsite in Brentwood

HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model.

Our Mission – To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.

Our Shared Vision – Every patient deserves access to quality healthcare.

Our Values – The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.

Why You Should Want to Work with Us

• Health, Dental, Vision, Disability & Life Insurance, and much more
• 401K Retirement Plan (with company match)
• Tuition, Professional License and Certification Reimbursement
• Paid Time Off, Holidays and Volunteer Time
• Paid Orientation and Training
• Great Place to Work Certified
• Established in 11 states
• Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!

More details about the benefits we offer can be found at .

The Executive Assistant, CEO provides high level administrative and operational support to the Chief Executive Officer and executive leadership team. This role is responsible for managing executive schedules, coordinating in-person meetings and events, and serving as a front-facing representative of the organization. This position plays a critical role in ensuring the smooth operation of the Nashville headquarters, supporting leadership interactions, and maintaining a high level of professionalism, discretion, and responsiveness in a dynamic environment.

Essential Duties and Responsibilities

• Mange complex, high volume calendars for executive leaders while prioritizing competing demands
• Coordinate travel, itineraries, and logistics
• Prepare materials for meetings, presentations, and board interactions
• Serve as primary onsite administrative support for executive leadership in Nashville
• Coordinate and support in person meetings and events
• Act as front desk reception for visitors and internal stakeholders
• Plan and execute onsite meetings including logistics, catering, and space coordination
• Ensure seamless execution of executive and leadership events
• Employees will be required to perform other job-related assignments as requested

In this role you may work with. . .

• Executive leadership
• Senior leadership
• Internal teams
• Visitors and guests
• Vendors

Required Knowledge, Skills and Experience

• High School Diploma or equivalent
• 5+ years of executive level support experience
• Strong organizational and communication skills
• Ability to handle sensitive information with discretion
• Sound judgement in prioritization and decision making
• Proficient with computers and working with MS Office Suite
• Previous experience in the healthcare industry preferred

Preferred Knowledge, Skills and Experience

• Associate’s degree in business or a related field
• 8+ years of experience supporting C-suite executives