Clerical Data Manager

CLERICAL DATA MANAGER

Haywood County Schools

Canton Middle - Canton, North Carolina

This job is also posted in Haywood County Schools, and North Carolina School Jobs

Job Details

Job ID:5731093

Application Deadline:Posted until filled

Posted:Yesterday

Starting Date:To Be Determined

Job Description

Data Manager

10-Month Position

Essential Job Functions:

Utilizes the computerized student information management system to maintain a database on student enrollment to include student's demographic data, immunization record, emergency medical information and school records

Prepares and maintains a database of daily student attendance, absences, and tardiness

Prepares attendance reports and reconciles manual and computer reports monthly

Prepares and establishes master schedules which show courses, classrooms, time periods, teachers, and other relevant information; runs student schedules and inputs changes and corrections

Performs advanced scheduling which includes assisting administrators in the scheduling process, identifying and resolving scheduling conflicts

Responsible for identifying errors and reconciliation of required state reports

Prepares and distributes academic related reports

Records and maintains student disciplinary actions and suspensions, and prepares periodic statistical reports as appropriate

Troubleshoots and provides technical support for the student information system within the school

Serves on various school-related committees, attends meetings, and participates in other activities of such groups as appropriate

Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphases on the use of the student information management system

Assures that all school funds are properly received and disbursed while maintaining accurate records

Maintains financial records and accepts responsibility for the state, local, federal, and other allotments

Ensures expenditures do not exceed the school allotments

Generates requisitions and purchases orders; maintains an inventory of supplies

Verifies invoices against purchase orders

Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required

Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students

Greets visitors, parents, volunteers, etc. and directs them to their intended destinations

Completes forms, permits, reports, notices, or form letters with designated or routine information as needed

Assists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports, and other materials

Performs other duties and responsibilities as assigned by supervisor

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Knowledge, Skills, and Abilities

Knowledge of current teaching methods and educational pedagogy, as well as differentiates instruction based upon student learning styles.

Knowledge of elementary school curriculum and concepts.

Knowledge of data information systems, data analysis, and the formulation of action plans.

Knowledge of applicable federal and state laws regarding education and students.

Ability to use a computer network system and software applications as needed.

Ability to organize and coordinate work.

Ability to communicate effectively with students and parents.

Ability to engage in self-evaluation with regard to performance and professional growth.

Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualifications Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

High School diploma or equivalent.

Associate's Degree Preferred

Prior successful clerical experience preferred.

Excellent computer skills required.

Position Type:1 - Full-time Permanent