Senior Administrative Secretary

Job Description

Position: Senior Administrative Secretary

Department

District Attorney

Location

Erie County Courthouse

Status

Full Time

Starting Pay Rate

$15.26 Hourly

Hours Per Week

37.5

Exemption Status

Non-Exempt

Posting Date

05/18/2026

Closing Date

06/01/2026

Pay Grade

AC07

Bargaining Unit

AFSCME CLERICAL/TECHNICAL

Posting Number

5744

Definition of Class

• Under administrative supervision, serves as secretary to two or more Assistant District Attorneys.

Duties & Responsibilities

• Maintains control over incoming and outgoing correspondence, and composes correspondence on a variety of assigned subjects. Must have knowledge of the preparation of a wide variety of legal documents, including various Motions and Orders, Pleas, Criminal Information (using the proper terminology in compliance with the Pennsylvania Criminal and Motor Vehicle Statutes), and Briefs prepared for not only the Court of Common Pleas, but Superior and Supreme Courts of Pennsylvania. Must have knowledge of a wide variety of computer software programs including CPCMS, PMS, InfoCon, and they must be able to decipher NCIC reports as well. Must be able to work under time constraints on a daily basis due to Court Schedules. Must be able to retain confidentiality to the highest degree. Transcribes dictation for various attorneys for appeal work, general correspondence, etc Receives complaints and requests for information and routes them for necessary action. Composes and types replies upon receipt of information. Assists staff in planning and analyzing special problems, and relieves them of administrative details.

Knowledge, Skills, & Abilities

• Thorough knowledge of modern office practices and procedures. Thorough knowledge of business English, spelling, and arithmetic. Knowledge of the functions, procedures, organization, and the governing laws and regulations of the governmental unit involved. Ability to compose a variety of memoranda or letters with only general instructions.
• Ability to maintain complex clerical records, and to prepare accurate reports. Ability to exercise good judgment, courtesy, and tact in receiving callers, in giving and obtaining information, and in making proper disposition of problems. Ability to operate a personal computer.

Minimum Requirements

• High School Diploma or GED
• Minimum of 5 years of Clerical Experience
• Must be able to Type a Minimum of 60 Words Per Minute with Accuracy

Conditions Of Employment