Admin Assistant 4, College of Education [R0151764]

Admin Assistant 4, College of Education [R0151764]

University of Nevada Las Vegas, United States

about 14 hours ago

Job Type:

Contract

The University of Nevada, Las Vegas invites applications for Admin Assistant 4, College of Education [R0151764].

ROLE of the POSITION

Admin Assistant 4 provides centralized administrative, programmatic, and financial coordination in support of the National Institute for the Advancement of Education (NIAE). This role combines program operations support with grant and budget coordination to ensure effective implementation of NIAE initiatives across multiple projects and funding streams. Working under the direction of the Executive Director, this position supports a broad portfolio of activities, including program logistics, stakeholder coordination, and grant-related budget tracking. The coordinator assists with planning and execution of institute initiatives, supports communication and coordination across programs, and monitors and manages grant-funded and operational budgets. This role includes supporting aspects of the grant lifecycle, particularly budget tracking, documentation, and coordination with university administrative offices. The position works collaboratively with program staff, principal investigators, and central offices (e.g., OSP, purchasing) to ensure alignment, efficiency, and compliance. In addition, the coordinator supports day-to-day program operations, including scheduling, event coordination, travel logistics, and special projects. This position plays a key role in maintaining organized systems, facilitating communication, and ensuring that both programmatic and financial activities are executed effectively across NIAE.

Job duties include:

Operations Coordination

Liaison with new and returning vendors to ensure vendors and consultants are properly registered and current in purchasing system.

Serve as first point of contact with purchasing and travel departments for contracts, spend authorizations, expense reports, and travel policy compliance.

Process and track purchasing transactions, reimbursements, travel requests, and procurement documentation processes for NIAE projects and programs.

Coordinate with purchasing, disbursements, and finance offices to resolve transaction issues.

Track outstanding expenses and ensure timely processing of financial activity.

Order and track orders related to materials and supplies as needed for NIAE projects.

Assist with scheduling and prepping meetings, room reservations, booking travel, coordinating events, and special projects in support of the NIAE mission.

Other duties as assigned.

Post-Award financial administration

Assist with reconciliation of grant accounts in university financial systems and project management tools (Workday, Monday, etc.). Maintain organized documentation for compliance, reporting, and audit purposes. Assist with subaward, contractor, and other tracking and documentation when applicable. Support preparation for audits, site visits, and internal reviews.

Other duties:

Participate in staff meetings, training, and process improvement initiatives. Complete trainings and other professional development tasks, as needed. Other duties as assigned.

PROFILE of the DEPARTMENT/COLLEGE

As an HSI and AANAPISI-designated College of Education, we prepare learners to address contemporary challenges by: (a) advancing equity and access through innovative scholarship, practice and

advocacy; (b) enhancing our communities through collaborative outreach and engagement; and (c) delivering high-quality services, educational and mental health programs, and initiatives that promote well-being. Thus, the successful candidate will demonstrate support for educational access and community engagement, as well as participate in maintaining a respectful, positive work environment. UNLV seeks to recruit and retain a racially, ethnically, and linguistically diverse workforce as a reflection of our commitment to serving the community.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

PREFERRED QUALIFICATIONS

Experience with State of Nevada and U.S. Department of Education grant funding.

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Grade 29, Step 1, salary $50,153.76.

In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources. Position contingent upon funding.

BENEFITS OF WORKING AT UNLV

Competitive total rewards package including:

Paid time off, sick leave, and holidays

Excellent health insurance including medical, dental and vision

Comprehensive retirement plans and voluntary benefits programs

No state income tax

Tuition discounts at Nevada System of Higher Education (NSHE) schools

Tuition discounts for spouses, domestic partners, and dependents

PERKS/PROGRAMS

Employee recognition and appreciation programs

UNLV athletics ticket discounts

Statewide employee purchase program discounts

RebelCard discounts on and off campus

Wellness programming for all UNLV faculty and staff at no cost

Opportunity for career advancements to leadership roles

Connect with colleagues with shared interests

Personal and professional development opportunities

A comprehensive onboarding program, Rebels: Onboard

Support and resources available for veteran applicants - contact vetjobseekersunlv or visit our Veterans Webpage.

HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

Attach ALL documents in the CV/Resume attachment section when ing.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to Dr. Kenneth Varner,Search Committee Chair.

This recruitment will close at midnight (Pacific Standard Time) on May 28, 2026.

Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

If you are a veteran or eligible family member, we encourage you to . Learn more about resources and support for veterans at UNLV Veterans Services (unlv/jobs/veterans ), or reach out to us at vetjobseekersunlv .

Veterans are encouraged to . UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekersunlv for support.

For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at ... or UNLVJobsunlv .

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0151764" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to re as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 34,000 students and more than 4,451 faculty and staff. To date, UNLV has conferred more than 186,000 degrees, producing more than 151,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: unlv

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to .

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: ...; : titleixcoordinatorunlv , or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: ... FAX: ...; TDD: ...; : OCRed.gov ; or to both.

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified

Required Attachment(s)

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to .