Administrative Assistant for National Security Space

Do you thrive in a dynamic, team-oriented environment where multitasking, collaboration, and attention to detail are essential?

Are you a highly organized, results-driven professional with a positive attitude and a genuine passion for helping others?

Do you want to contribute to meaningful work that supports internal teams and government sponsors?

If so, we're looking for someone like you to join our team at APL!

We are seeking a highly organized self-starter to provide administrative and programmatic support for the Space Readiness, Operations, and Intelligence Program Area Manager (PAM) and Program Managers (PMs). In this role, you will be part of a multi-disciplinary team pursuing ground breaking solutions for complex national security space challenges. You will play an active role in team communications and knowledge management.

As a Program Area Office Administrator, you will..

• Play an integral role in strategic and operational duties for all program/project planning efforts within the Space Readiness, Operations, and Intelligence Program Area; Communicate with sponsors and government counterparts to schedule classified conferences, workshops, and exercise participation.
• Lead all of the planning, logistics, and execution for routine sponsor meetings, CVTCs, and large sponsor conferences and symposia (i.e., schedule room, food, track clearances, draft agendas, assemble briefs, push slides, badging, parking, shuttles, etc.); Serve as a meeting facilitator adjusting to dynamic events, taking notes, and compiling action items.
• Lead the coordination of external visits to sponsors by sending clearances for travel and validating that the clearances were received
• Provide calendar and scheduling support for the Space Readiness, Operations, and Intelligence Program Area Manager, Program Managers, and program teams.
• Assist in the compilation of various data calls for the Program Area Manager (PAM) and PMs, and manage and track task execution; Coordinate internal program reviews, working closely with the Program Managers (PMs); Assist with other program documents and templates as required; Proofread and format documents and presentations at the request of the PAM and PMs.
• Lead the management of the program office to include purchasing and reconciling equipment, materials, and supplies; booking travel and processing travel reimbursements; lead property audits as the group property administrator; build shipping authorizations; organize group morale events and take the lead in contributing to a positive team environment and culture.
• Contribute to program security processes and serve as the group security rep to ensure all relevant procedures are followed for the safe handling of classified information.
• Perform other duties as assigned to include assisting the Program Analyst in identifying, implementing and ensuring compliance with Quality Management System (QMS), data archival procedures and Security Assurance processes relevant to the Program Area's work.
• Prepare draft documentation and correspondence. Review, edit, and process memos, reports, and presentations, ensuring editorial excellence, reference management, organized archival and review for public release, and security procedures. Reproduce, route, and distribute to appropriate recipients.
• Take on other tasks as needed, ensuring the operational success of the National Space Security Mission Area (NSSMA). On occasion, provide backup support to other NSSMA administrators during absences.
• Collaborate with branch and cross sector administration teams to enhance productivity and effectiveness to streamline and innovate administrative processes.
• Facilitate a positive and a pleasant team environment within the program area to include the planning of events, off-sites, morale events, accounting for all supplies, resources, and refreshments.

You meet our minimum qualifications for the job if you...

• Have an Associate's degree, OR equivalent level of relevant experience.
• Have at least five years of relevant administrative/programmatic support experience.
• Have a proven ability to work on complex and multiple administrative and program tasks independently with little supervision, and willingness to take on additional work and challenges and develop new skills.
• Are proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
• Are capable of demonstrating independent judgment, interacting and communicating effectively with group and program supervisors, leadership, and external contractors and sponsors.
• Can proactively initiate, manage, and lead program tasking.
• Have strong attention to detail with excellent written and oral communication skills.
• Can support occasional irregular working hours, willing to work in closed areas as needed and travel as needed to meet emergent needs.
• Have ability to handle sensitive information and organizational data with a high degree of confidentiality
• Are able to obtain a TS/SCI level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements, if you:

• Hold a Bachelor's degree in business, economics or another pertinent field, OR equivalent level of experience.
• Ten or more years of administrative experience in DoD program support, including administrative support to Program and Program Area Managers.
• Have prior experience with APL-specific Practices and Procedures, software, and databases (e.g. Data Warehouse. RMIS, EBSS, etc..).
• Have experience in Space Exploration and/or APL policies, practices, and procedures, including but not limited to travel, purchasing, security, and property administration.
• Are an advanced user of Microsoft Office Suite and APL applications.
• Hold a current Top Secret (or higher) level clearance.

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at .

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact ... .

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.