Executive Assistant

Our client is a quasi- governmental agency that serves the Memphis area with support from both Mayors. The office is located downtown and is a highly visible organization. The agency is adding an Executive Assistant to support a very busy executive in all parts of the role. This position is technical, functional and political.

Duties Include:

Act as first point of contact for the executive and field calls and appointments as necessary while maintaining a professional and pleasant demeanor.

Provide full support for scheduling and making travel arrangements.

Create and maintain a variety of financial reports utilizing Excel.

Create and maintain presentations utilizing PowerPoint.

Receive and direct visitors.

Manage communication with staff by liaising with internal and external executives on various projects and tasks

Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

Support in managing, approving and processing expenses, invoices, etc.

General administrative duties (faxes, e-mails, shipping, filing, phone, reports, etc.).

Prepare and modify documents including correspondence, reports, drafts, memos and emails.

Create marcomms using Canva or similar software

Perform work related errands as required.

Support human resources for the office including vacation filing and records; possibly some payroll.

Special projects and other duties as assigned.

Key Competencies:

Communication skills - written and verbal; willing to interact with media as necessary

Planning and organizing

High attention to detail

Prioritizing

Problem assessment and problem solving

Information gathering and information monitoring

Attention to detail and accuracy

Flexibility

Adaptability

Customer service orientation

Professional appearance and attire

Minimum Qualifications:

College degree preferred; Associates will be considered

Two (2) years of related experience.

Must have proficiency in Microsoft Office - specifically MS Word, PowerPoint and Excel.

Good knowledge of cloud systems, online calendars and other related solutions

Ability to manage confidential information.