Executive Assistant

LHH is seeking a Real Estate Executive Assistant to provide temporary coverage supporting a high-performing Retail Division for a confidential commercial real estate organization. This position will cover a medical leave and is ideal for an experienced real estate administrative professional who can step in quickly, manage multiple priorities, and provide seamless support during the coverage period.

Responsibilities include:

• Preparing professional correspondence, proposals, listing agreements, and transaction-related documents

• Managing calendars for multiple brokers, coordinating meetings, tours, and internal/external events

• Handling front-office support as needed, including greeting visitors and coordinating lunch orders

• Maintaining tracking systems for time-sensitive items such as licenses, certifications, and critical documents

• Conducting demographic research and identifying market trends and opportunity areas for clients

• Assembling executive-level presentation materials, including real estate committee packages and market tour books

• Utilizing GIS and public records resources to obtain ownership, tax, and property information

• Using Adobe Suite: Editing site plans, maps, and visuals using design and screen-capture tools

• Supporting transaction processes by gathering closing-related documentation and coordinating with vendors

• Managing commission invoicing with discretion and accuracy

• Maintaining licensing and professional affiliation records for brokers

• Partnering with marketing teams to ensure accurate listing placement and signage coordination

• Assisting with expense reports, budgeting support, and additional administrative needs during the leave period

Additional Support Responsibilities

• Maintaining client, contact, and prospect databases

• Assisting with prospect research and targeted list development

• Coordinating travel, lodging, and transportation as needed

• Managing professional memberships and renewals

• Providing backup administrative or reception support

• Assisting with occasional errands or limited executive coordination

What Makes You a Strong Fit

• Highly organized with the ability to manage competing priorities and deadlines

• Strong interpersonal and customer service skills

• Clear, professional written and verbal communication

• Proactive, adaptable, and comfortable stepping into coverage roles

• Proven ability to handle confidential information with discretion

Technical Skills & Tools

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

• Experience with internet research, mapping tools, and commercial real estate platforms

• Familiarity with visual editing or markup tools is a plus

• Comfortable learning systems quickly to provide uninterrupted support

Qualifications

• Associate degree required; Bachelor's degree preferred

• 5+ years of executive, administrative, or real estate support experience

• Commercial real estate or professional services experience strongly preferred

• Notary commission or willingness to obtain

• Create brochures, maps, and materials

• Experience with Adobe tools/platforms (design-focused, not just basic use)

• Valid driver's license and ability to support occasional local travel

Pay Details: $30.00 to $33.00 per hour

Search managed by: Sunny Hill

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.