Executive Assistant

Posting Information Department:
SPH - Deans Ofc-460101

Career Area:
Administrative/Clerical Support

Is this an internal only recruitment?:
No

Posting Open Date :
06/04/2026

Application Deadline:
06/10/2026

Position Type:
Permanent Staff (SHRA)

Position Title:
Executive Assistant - Advanced

Salary Grade Equivalent:
NC13 / GN12

Working Title:
Executive Assistant

Position Number:
20055520

Vacancy ID:
P021083

Full-time/Part-time Permanent/Time-Limited:
Full-Time Permanent

If time-limited, estimated duration of appointment:

Hours per week:
40

Work Schedule:
Monday Friday, 8:00 am 5:00 pm

Work Location:
Chapel Hill, NC

Position Location:
North Carolina, US

Hiring Range:
$62,000 - $70,000

Pay Band Information:

Position Summary Information Be a Tar Heel!:

Primary Purpose of Organizational Unit:
Establish, maintain and oversee effective processes, programs and operations required to administer the Gillings School of Global Public Health online MPH program.

Position Summary:
The Executive Assistants (EA) primary responsibility is to provide executive support to senior leadership at the Gillings School. In this capacity, the EA will spend the bulk of their time providing calendar and operational support. In addition to overseeing the administrative functions related to ongoing projects, they ensure that assignments/requests/commitments of the executive they support are accurate, adequate, consistent, completed prior to deadlines and of high quality. This individual also works closely with, and will often receive guidance and assignments from, team members reporting up to their executive.

Finally, this position reports directly to the Assistant Director of Deans Office Operations. As such, this individual serves as a key liaison to the Deans Office team, communicating about, and helping to align work, and ensuring smooth exchange of information and coordination of schedules and priorities. The Gillings School administrative team has a matrix model, meaning that administrative staff are cross trained and support each other as needed. In this regard, the person in this position will occasionally rely on Deans Office staff to cover their duties or provide surge help and vice versa.

The person in this position must analyze, prioritize and keep track of multiple pieces of complex and often confidential information in order to make accurate, efficient decisions regarding workflow, and provide deft facilitation and processing of information and correspondence. In close collaboration with their executive, the Executive Assistant manages complex schedules, including requests for appointments, meetings, events and travel. This individual must be skilled in anticipating when adjustments in schedules need to be made. Because there often are more requests than available time slots, this task requires sensitivity, judgment, and the ability to prioritize. In addition, while many meetings and events are scheduled far in advance, frequently, requests from high level individuals within the School and university require rescheduling other meetings. This individual must also have excellent judgement about when problems need troubleshooting in a timely way, and provide their executive with critical information on timely matters. The individual must provide reminders for key deadlines (and ideally manage tracking systems) and ensure that work is done with high quality. The individual must be a strong communicator, verbally and in writing.

The EA is responsible for independent problem solving, answering questions, providing information and taking action on behalf of their executive as authorized. The Executive Assistant also is the entry point for students, staff, faculty, university administrators at UNC and elsewhere, and a variety of callers and visitors who seek guidance.

The EA must also be able to work with a high-level team that work within the units they support, playing an important role in ensuring that each team member receives key information in a timely manner. This individual must be able to work closely with others on Deans Office administrative team, coordinating the flow of information across both teams and serving as back-up, if needed, within the Deans Office. Similarly, this individual needs to consult about planned absences with the Deans Office to ensure that the Deans Office team can provide seamless continuation of support for their executive.

The EA must facilitate completion of work at a rapid pace on time-sensitive matters with routine interruptions.

Gillings Leadership participate in many outside research activities that benefit the School. In this context, the EA must communicate with staff from these groups and understand the nature of the topics on which these projects are focused.

Minimum Education and Experience Requirements:
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associates degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelors degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences:
* This position must be politically astute and customer friendly.
* This position must be collaborative and enjoy the complexities of working in a matrix organization where it is persuasion rather than dictate that achieves cooperation.
* The position requires someone who understands and upholds the confidentiality of highly sensitive information.

Required Licenses/Certifications:

Special Physical/Mental Requirements :

Campus Security Authority Responsibilities:
Not Applicable.

Position/Schedule Requirements:
On-call occasionally, Overtime occasionally

Special Instructions:

Quick Link:

Contact Information Office of Human Resources Contact Information:

Equal Opportunity Employer Statement: