Executive Assistant (SNC-109)

Executive Assistant (SNC-109)

ID:SNC-109Location:Research Triangle ParkProgram:SEE

Wage/Hr:$16.20Hours/Week:40 hours per weekMinimum Age:55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) hasspecialized in connecting experienced workers (ages 55+) with full-time andpart-time job opportunities that support the critical missions of FederalAgencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the EnvironmentalProtection Agency (EPA). These experienced professionals provide administrative,scientific, and technical support to the Environmental Protection Agency throughthe Senior Environmental Employment (SEE) Program.

Benefits: Paid Health Insurance Premium for positions budgeted at 60+ hours perpay period, Accrued Vacation and Sick Leave, Paid Federal Holidays, and optionalVision and Dental Insurance available for positions budgeted at 35+ hours perpay period.

Positions listed here do not guarantee employment for any definite period.Enrollment in the Experienced Worker Programs administered by NEW Solutions istemporary. The enrollment relationship between NEW Solutions and the Enrollee isan ?at-will? relationship. This means that an Enrollee is free to terminateenrollment at any time during the enrollment period, and NEW Solutions and theAgency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEWSolutions. An ?Enrollee? is a participant in a grant program established througha Cooperative Agreement funded by the agency and administered by NEW Solutions.

This opportunity applies to applicants legally eligible to work in the UnitedStates.

Qualifications:

Minimum of 3 year(s) of experience in Designing Scientific Literature ReviewStrategic and Acquisition; Data Extraction and Summary Demonstrated technicalwriting/communication skills, Demonstrated project management skills; andProficiency in the Microsoft Office Suite OR HS/GED Degree in Library Science,Business Management, General Studies

Experience required with Windows, MS Word, MS Excel, MS PowerPoint, CopyingMachine, Multiple Phone Lines, ScannerDuties:

This individual will provide high-level, professional support to two branches inthe Office of Chemical Safety and Pollution Prevention (OCSPP).

Provide independent, high level support to the Branch Chiefs includingcoordinating and scheduling Branch meetings and managing calendars. Prepare formeetings by creating Excel spreadsheets, providing briefing materials, andtechnically edit PowerPoint presentations and other Microsoft documents whenneeded. Ensure specific equipment is ready for meetings. Manage travel andaccommodations for meetings, conferences, transportation (airline and ground),and hotels, for the Branch Chiefs and staff. Prepare travel authorizations andvouchers in automated system 30%Manage conference room calendars, assisting staff in reserving rooms viaemail and in person. Welcomes guests and internal/external customers by greetingthem in person or on the telephone and responds to inquiries. 20%Processing and oversight of Official Records Documents and support ofRecords Management Tasks (inventory and disposition). 15%Deals with a wide variety of situations requiring a high degree of tact,maturity and sensitivity. Ability to properly handle information/documentationcontaining sensitive and/or confidential data (transporting and/or copyingmaterials related to human resources matters). 10%Independently determine office supply needs based on inventory of suppliesand staff requests. Consolidate, run a cost comparison, and then prepare supplyrequests for the division for approval; Acts as the lead in the distribution andstorage of supplies. Conduct inventory periodically. 10%Receive, sorts and distributes incoming mail for the office. Receivetelephone calls, refer callers and visitors to the appropriate party, andprovide information directly to maximum extent possible. 5%Information Management - Understands the principles of Systematics Reviewand assists Division Technical Teams (Tech Teams) in conducting literaturesearches for data and research studies using criteria provided by TechnicalTeams. Assists Assessment Leads (and their respective team members) increating/updating reference lists for Toxic Substances Control Act (TSCA) WorkPlan Chemical Assessment documents using Endnote (or similar software.) Assiststhe Branches in maintaining web presence (internal and external) by uploadinginformation to Division Share Point site; gathers data/documents from staff forupdating the Divisions? presence on external websites. Knowledge of libraryscience preferred. 5%Miscellaneous - Conducts research and gathers data and materials for specialprojects initiated by the Health and Effects Division?s and the Risk AssessmentDivision?s Immediate Offices. 5%

Other:Agency mandated training on-line meeting on an as requested basis i.e., ITSecurity Training and Records Management TrainingPhysical requirements: Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions of thisposition.

NEW Solutions is committed to promoting equal opportunity and to an environmentfree from discrimination and harassment in any form administering ExperiencedWorker Programs under cooperative agreements with federal agencies. It is NEWSolutions' policy to comply with all applicable laws that provide equalopportunity and to prohibit unlawful discrimination in enrolling participants inthe federal programs.